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Senior Program Support Specialist
2 months ago
- 401(k) plan
- Health insurance coverage
- Generous paid time off
Position Summary:
We are looking for a skilled and detail-oriented Program Coordination Specialist to become a vital part of our organization. The successful candidate will possess 8-10 years of expertise in project management support, demonstrating strong abilities in managing intricate projects and tasks while ensuring effective communication with all involved parties.
Core Responsibilities:
High-Level Administrative Assistance:
- Deliver top-tier support to executive leaders, program directors, and team members in the creation and oversight of project plans, timelines, and financials.
- Organize and document meetings, ensuring that action items are clearly articulated and tracked.
- Maintain thorough records of project and task documentation, ensuring precision and adherence to organizational protocols.
Intricate Project Management:
- Supervise the scheduling of project and task timelines, guaranteeing that all outputs are completed punctually and in line with organizational standards.
- Generate comprehensive status updates, presentations, and essential documents for senior management and other stakeholders as required.
- Serve as the primary communication liaison among internal teams, clients, and external partners, ensuring alignment on project and task objectives.
Regulatory Compliance and Documentation Oversight:
- Ensure all documentation complies with company and client policies, particularly in relation to government contracts.
- Compile and submit project and activity reports, collaborating closely with relevant departments to ensure accuracy.
Required Qualifications:
- Bachelor's degree in Business Administration or a related discipline.
- 8-10 years of experience in project or program management, with a strong emphasis on administrative support and coordination.
- Extensive background in managing project documentation and ensuring compliance with various standards.
- Proficient in Microsoft Office Suite, especially Excel, Word, and PowerPoint.
- Strong organizational abilities with a meticulous attention to detail.
- Exceptional verbal and written communication skills, with experience in drafting reports and delivering presentations to senior management.
- Demonstrated capability to handle multiple high-priority projects and meet deadlines in a dynamic environment.
Preferred Qualifications:
- Thorough understanding of government contracting processes.
- Significant experience in the cybersecurity or physical security sectors.
- Expertise in security and risk management within the energy industry.
Flexible remote work options are available.
