Highly Skilled Executive Support Professional

4 weeks ago


Menlo Park, California, United States Career Group Full time

The Career Group is seeking a highly skilled and resourceful Executive Support Professional to join our team. As a key member of our organization, you will be responsible for managing the executive's calendar, coordinating travel arrangements, and handling correspondence. This role requires a highly organized and detail-oriented individual who can excel in a fast-paced environment.

Key Responsibilities:

  • Manage and prioritize the executive's calendar, ensuring seamless scheduling and minimizing conflicts.
  • Coordinate domestic and international travel arrangements, including itineraries and logistics.
  • Assist with compliance filings and other operational tasks as needed.
  • Support philanthropic initiatives, including event planning and meeting logistics.
  • Coordinate meeting agendas to ensure proper attendance and time management.
  • Coordinate events, conferences, and special projects.
  • Handle complex documents and maintain accurate records.

Qualifications:

  • Proven experience in a similar role, with a commitment to confidentiality and professionalism.
  • Strong organizational skills with the ability to handle multiple tasks efficiently.
  • Proficient in Microsoft Office Suite, Zoom, and other relevant software.
  • Excellent interpersonal skills and a high emotional intelligence.
  • Exceptional intuition with the ability to proactively anticipate needs.
  • Independent decision-making abilities with strong judgment.
  • Sharp and driven with an unshakeable work ethic.
  • Excellent written, verbal, and interpersonal communication skills.

Additional Information:

  • Location: Menlo Park, CA (Hybrid schedule)
  • Salary: $120,000 - $160,000 annually + Bonus

Candidates with a strong track record of success in executive support roles are encouraged to apply. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.



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