Commercial Property Manager

4 days ago

Philadelphia, Pennsylvania, United States NorthPoint Development LLC Full time
Job Summary

We are seeking a highly skilled Commercial Property Manager to join our team at NorthPoint Development LLC. As a key member of our property management team, you will be responsible for providing exceptional service to our industrial commercial real estate customers.

Key Responsibilities
  • Provide timely and courteous responses to tenant requests and generate work orders for vendors or maintenance staff.
  • Ensure 24-hour emergency coverage for the property at all times.
  • Conduct regular inspections of commercial properties and tenant spaces to ensure compliance with leases and proper upkeep.
  • Maintain accurate and up-to-date property and lease files in accordance with company policy.
  • Prepare and maintain tenant lease files, records, correspondence, and file notes.
  • Become proficient in Yardi Property Management software, Salesforce, and other relevant systems.
  • Create building and property operating budgets using Yardi Advanced Budgeting.
  • Complete property tenant CAM reconciliations using Yardi.
  • Maintain accurate records, correspondence, and file notes in Lease Manager.
  • Provide 5-year building capital plans and collaborate with the Asset Management team on funding needs.
  • Track tenant lease expirations and plan for move-outs/renewals as required.
  • Collaborate with the Lease Concierge team to provide new tenants with an onboarding resource guide.
  • Participate in new building onboarding punch walks and follow through on completions with the Development Manager.
  • Work directly with the Development Management team to ensure a smooth transition of a building post-construction.
  • Be proactive in addressing warranty issues during the first 12 months post-construction.
  • Assist the Regional Director of Property Management with establishment of the Property Management Plan, Preventative Maintenance Policies, and Procedures.
  • Assist in the production of monthly and annual reports.
  • Assist in preparation of transaction-related documents.
  • Assist in maintaining tenant contact lists in Yardi.
  • Aid in the production of departmental reports (e.g., business plans, financial statements, RFPs).
  • Coordinate contractor activities and tenant move-ins/move-outs.
  • Approve and/or obtain estimates/bids for repairs at the property.
  • Ensure accurate compliance with contracts of all property-related invoices and verify and approve all service work order billings.
  • Update new property information in Yardi, Salesforce, and on Building Engineer reference sheets.
  • Detailed verification of all invoice amounts and information with approved Service Orders or Contracts.
  • Ensure proper property and GL coding on invoices.
  • Investigate cost reduction opportunities.
  • Assist corporate accounting with questions related to the property and resolution of vendor issues.
Requirements
  • Strong working knowledge of MS Word, PowerPoint, G-Suite, and Excel.
  • 2+ years of direct Commercial and Industrial Property Management experience.
  • Industrial Property Management experience.
  • Familiarity with maintenance, accounting, and tracking software (i.e., Yardi, Salesforce).
  • Effectively prioritize and multi-task.
  • Excellent people skills.
  • Strong working knowledge of general office equipment (copiers, scanners).
  • Ability to effectively communicate both orally and in writing with peers, managers, and clients.
  • Dependable and flexible, with the ability to maintain a high level of confidentiality.
  • Ability to work independently in a remote atmosphere effectively and efficiently.
What We Offer
  • A competitive salary.
  • Market-leading benefits and perks.
  • A selection of comprehensive medical, dental, and vision plans.
  • 401k with 100% match up to 6%, immediately vested upon enrollment.
  • Robust Reimbursement Programs: Dependent Care, Tuition, Wellness Spending Account, Cellphone.
  • Mental Health Reimbursement.
  • Childcare reimbursement.
  • $2,000 annual HRA and HSA contribution.
  • Parental Paid Leave.
  • Flexible Spending Account.
  • Living Generously program with 100% charitable contribution match.

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