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Event Coordinator

2 months ago

Arlington, Virginia, United States Main Event Caterers Full time
Event Manager Job Description

Main Event Caterers is seeking a highly organized and detail-oriented Event Manager to oversee the planning and execution of various events, ensuring seamless delivery and exceeding client expectations.

Key Responsibilities:
  • Manage multiple events simultaneously, setting and communicating expectations, timelines, and priorities.
  • Provide exceptional client support, ensuring overall customer satisfaction and managing supplier relationships.
  • Supervise and manage events on-site, including evenings and weekends.
  • Submit menus, beverages, and alcohol orders to respective departments in CaterXpert.
  • Update proposals and menus based on client changes and requests.
  • Reserve rental needs for in-house and outsourced equipment.
  • Schedule and execute venue walk-throughs to determine setup needs and planning.
  • Create detailed floor plans for each event.
  • Obtain final event details from clients, including guest count, seating arrangements, and menu selections.
  • Finalize event billing and gather feedback from clients post-event.
Requirements:
  • Minimum 2-4 years of experience in event planning or management, preferably in catering or hospitality.
  • Proven track record of managing multiple events of varying sizes and complexity.
  • Experience with event management software, such as CaterXpert, is highly desirable.
  • Strong organizational and time management skills, with the ability to manage multiple priorities under tight deadlines.
  • Excellent communication and interpersonal skills, with the ability to build and maintain client and vendor relationships.
  • Demonstrated problem-solving abilities, particularly in high-pressure situations.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • High level of professionalism and a strong work ethic.
  • Ability to work independently as well as part of a team.
  • Flexibility to work non-standard hours, including evenings and weekends, as required.
Compensation:

The salary range for the Event Manager position is $58,000 to $70,000 annually, commensurate with experience.

Main Event Caterers values the skills and expertise of its team members and offers competitive compensation to reflect this. As employees gain experience and demonstrate proficiency in their roles, opportunities for advancement and increased pay may become available.