Meeting Coordinator
4 weeks ago
SNAC International is the leading international trade association for the snack industry, representing over 400 companies worldwide. Our organization is built on three pillars: education, advocacy, and networking. We are committed to connecting the snack industry to create growth and opportunity.
Job SummaryWe are seeking a highly organized and detail-oriented Meeting Coordinator to support our meetings and events team. The ideal candidate will have a proven track record of planning and executing successful events, excellent communication and customer service skills, and the ability to manage multiple projects simultaneously.
Key Responsibilities- Assist in the planning and execution of SNAC International's 8-10 meetings, conferences, and events, including the annual convention, educational programs, networking events, and webinars.
- Manage event registration processes, including the creation and maintenance of registration websites and databases.
- Provide on-site support during events, including managing registration desks, coordinating with vendors, and assisting with event setup and breakdown.
- Assist in post-event evaluation and analysis, including the collection and analysis of attendee feedback.
- Coordinate banquet event orders, including food selections, room setups, AV, and program schedule sequences with venues.
- Work with vendors and suppliers to ensure all event-related needs are met.
- Available to travel to and attend all SNAC events, including those in the DC area and those requiring air travel.
- Handle day-to-day administration of events as needed.
- Plan and attend pre-show site visits.
- Track event budgets and expenses.
- Review final event bills and report discrepancies directly to event venues.
- Create, edit, and approve signage with the marketing department.
- Manage signage placement on site and ensure correct placement for each scheduled event.
- Coordinate and purchase sponsorship order needs.
- Contract and build mobile apps for annual events.
- Attend snack industry-related events and business events throughout the year.
- Provide support to the marketing department, advocacy department, and CEO as assigned.
- 2-3 years of experience in event planning or event coordination in a corporate environment.
- Proven track record of creative, successful events.
- Experience working with colleagues in event planning, sales, marketing, and communications.
- Excellent organizational, communication, written, negotiating, and multitasking skills.
- Excellent customer service skills.
- Must be willing to travel.
- Bachelor's degree.
- Please submit your resume and video submission via Reslink.
- Help us get to know you and your unique story. Tell us about yourself and why you'd be a good fit for the role and company. Video to be no more than 90 seconds.
- For issues and support with your Reslink, please contact support@reslink.io.
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