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Receptionist/Facilities Coordinator

1 month ago

Étreux, Hauts-de-France, United States MACRO Full time
Receptionist/Facilities Assistant

We are seeking a highly organized and detail-oriented Receptionist to join our dynamic team at Macro.

Main Responsibilities:

  • Ensure a welcoming atmosphere in the reception area, providing excellent customer service to clients and visitors.
  • Manage incoming calls, greet visitors, and handle administrative tasks to support the team.
  • Record all visitors in the system, print visitor badges, and ensure access controls are followed.
  • Inspect common areas hourly, complete the daily checklist, and report any issues to the landlord or Property Management Company.
  • Report any security issues, such as lost property, baggage unattended, theft, or trespassers, immediately to the landlord or Property Management Company and Client.
  • Responsible for maintaining the coffee machine, snack canisters, and office supplies to support general office activities.
  • Liaise with supply vendors to submit orders and maintain inventory par levels for stationery and toner.

Requirements:

  • Previous experience as a Receptionist/Facilities Assistant.
  • Excellent communication, phone etiquette, and computer skills.
  • Familiarity with telephony and meeting room booking systems.
  • Organized and thorough, with the ability to prioritize workload when necessary.
  • Knowledge of MS Office - Word, Excel, Outlook, and flexibility to learn new client-specific applications.

Salary Range: $55,000 - $60,000 Annually

Macro is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfill all of the criteria below, please apply as you may still be suitable for this role or another role within our organization. Should you require any adjustments to assist during the application/hiring process, please do make us aware.