Lead Project Coordinator

1 week ago

New York County New York, United States Publicis CoLab Full time

Job Overview


The Lead Project Coordinator is responsible for overseeing the execution of extensive multi-channel initiatives, ensuring the delivery of superior outputs that enhance client satisfaction, fulfill business objectives, and maintain a balance between client and agency financial considerations.

This role includes the management of at least one team member.


Key Responsibilities

Project Management Expertise:
Demonstrates proficiency in project management through a versatile approach. Recognized as an authority in at least one medium (digital, print, or video) while possessing a comprehensive understanding of other channels to effectively address strategic challenges.

Statement of Work (SOW):
Develops intricate statements of work with prompt turnaround and minimal revisions. Responsible for creating or reviewing SOW documentation; accountable for both top-down and bottom-up budgeting to ensure that scopes accurately reflect the necessary work effort.

Financial Acumen:
Precisely calculates cost-to-complete estimates.

Analytical Thinking:
Regularly exhibits critical thinking capabilities.

Technological Adaptability:
Committed to continuous learning in technology and demonstrates the ability to swiftly adapt to new tools and systems.

Agency Protocol:
Acts as an advocate for agency processes. Capable of defining team protocols, communication strategies, and engagement rules while ensuring team compliance.

Strategic Insight

Innovative Solutions:
Identifies creative alternatives to address resource and time limitations.

Project Planning:
Develops and oversees comprehensive project plans and timelines through a collaborative approach across capabilities.

Quality Assurance:
Guarantees adherence to the quality control plan by the team.

Process Optimization:
Proactively seeks opportunities to refine processes for enhanced efficiency. Identifies avenues for streamlining operations and proposes alternative solutions.

Issue Resolution:
Solution-oriented; brings challenges along with potential solutions to management's attention.

Conflict Management:
Mediates team disputes and facilitates collaborative solutions across capabilities.

Resource Management:
Leads discussions regarding resource allocation at the project level with cross-functional teams.

Team Collaboration:
Keeps the team updated on changes. Communicates clearly and frequently, leading the team communication strategy and adjusting as necessary to ensure effective dialogue.

Risk Management:
Actively mitigates risks by identifying impacts on quality, budget, and timelines.

Execution and Tactics

Financial Oversight:
Responsible for managing costs across a portfolio of projects. Provides accurate and realistic cost-to-complete estimates and forecasts for assigned projects.

Conflict Resolution:
Actively participates in resolving conflicts across various channels.

Resource Planning:
Directs resource planning efforts.

Vendor Management:
Oversees engagement with third-party vendors.

Project Execution:
Manages the production of projects from initiation to completion.

Change Management:
Oversees the change request process, identifying and documenting any alterations in scope.

Internal Collaboration and Leadership:
Positively influences the department. Fosters strong and constructive working relationships with other departments and stakeholders.

Team Management:
Guides and mentors one or more Associates or Senior Associates.

Work Culture:
Contributes to and promotes a positive culture within the business unit.

Onboarding:
Facilitates the onboarding of new team members to the brand and agency processes.

Client Engagement

Problem-Solving:
Demonstrates confidence in problem-solving; prepared to engage in challenging discussions.

Client Relationships:
Interacts with client procurement personnel. Establishes rapport and credibility with client peers based on trust and expert advice.

Understanding Client Processes:
Possesses a deep understanding of client processes and priorities.

Expectation Management:
Ensures that both client and internal stakeholder expectations are appropriately managed.

Communication Skills:
Plays a key role in ensuring timely and accurate client documentation and correspondence. Effectively presents complex information in a clear and compelling manner.

Ensures that production outputs meet client specifications.

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