Administrative Specialist

5 days ago


New York, New York, United States StateJobsNY Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Specialist to join our team. The successful candidate will be responsible for processing legal bills, tracking rejected bills, and maintaining accurate records.

Key Responsibilities
  • Process legal bills approved by NYSIF attorneys
  • Track A&R rejected bills in claims system
  • Terminate A&R rejected bills and issue response notes in CHS and A&R
  • Reprocess A&R to generate weekly/monthly bill rejection reports
  • Handle new/updated W-9 for vendors
  • Handle billing status inquiries from vendors/counsel
Additional Responsibilities
  • Maintain new email billing account to track invoices and approvals from NYSIF attorneys/vendors
  • Handle Finance Dept requests to stop payment on drafts and obtain copies of cashed drafts
  • Contact vendors to request repayment of legal bills paid in error
  • Submit L-54 forms to Finance for recovered funds from vendors who refund NYSIF
Requirements
  • Bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers, and staff
  • Ability to work independently and as part of a team
  • Excellent communication and organizational skills
What We Offer
  • Competitive salary and benefits package
  • Opportunities for career growth and professional development
  • Supportive and inclusive work environment
How to Apply

To apply, submit a cover letter and resume to. Please include the position title and vacancy ID number in your application.



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