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Customer Service Operations Leader

2 months ago


Cincinnati, Ohio, United States Baerlocher USA LLC Full time
Job Overview

Company Overview:

Baerlocher USA LLC is a prominent player in the additive manufacturing sector, leveraging over two centuries of expertise. Renowned for our innovative additives tailored for PVC and SPA product processing, we provide comprehensive solutions across various applications, including window profiles, pipes, cables, flooring, foils, and films. Our commitment to efficiency, sustainability, and superior product quality sets us apart in the industry.

Position Summary:

We are seeking a motivated and detail-oriented individual to join our commercial team as a Customer Experience Manager. This role is pivotal in managing daily operations related to customer orders, inquiries, and relationships with both existing and potential clients.

Key Responsibilities:

  • Oversee daily customer service operations, including communications, order processing, fulfillment, and invoicing.
  • Collaborate effectively with cross-functional teams, including Operations, Laboratory, and Warehouse, to enhance processes and ensure exceptional customer service.
  • Audit customer service procedures and identify opportunities for process and system enhancements.
  • Address customer complaints and manage Return Goods Authorizations.
  • Onboard new freight brokers and negotiate pricing with current partners.
  • Generate and analyze weekly and monthly sales reports for upper management.
  • Lead projects aimed at process improvement.
  • Analyze and report on monthly KPIs for Customer Service and Sales.
  • Review and update Customer Service processes and documentation in accordance with ISO standards.
  • Evaluate the performance of the customer service team against established goals.
  • Resolve customer inquiries and issues, ensuring high levels of satisfaction through effective problem-solving.
  • Guide and mentor customer experience specialists to meet performance and behavioral standards.

Required Skills and Qualifications:

  • Exceptional written and verbal communication skills, with the ability to present information to diverse audiences.
  • Proficiency in Microsoft Office Suite (Outlook, Word, etc.).
  • Strong analytical and problem-solving abilities.
  • Experience in project management and resource allocation.
  • Data analysis skills, particularly in sales reporting and KPI tracking.
  • Ability to train and cross-train team members on customer service functions.
  • Knowledge of company policies and procedures.
  • Confidence in communicating with both internal and external stakeholders.

Education and Experience:

Minimum Requirements:

  • At least 10 years of relevant professional experience, including 2 years in a managerial role.
  • Proficiency in Microsoft applications.

Preferred Qualifications:

  • Familiarity with SAP systems.
  • Experience with Customer Relationship Management (CRM) systems.

Physical Requirements:

  • Ability to sit for extended periods while performing desk-related tasks.

Benefits:

  • Competitive salary structure.
  • Annual bonus opportunities.
  • Paid vacation and 14 holidays.
  • Comprehensive health, dental, and vision insurance plans.
  • Company-funded life insurance and short/long-term disability coverage.
  • 401(k) plan with company matching contributions.