Office Coordinator
1 week ago
Lu Guasco & Co. is seeking a highly skilled Office Administrator to join our team. As an Office Administrator, you will play a vital role in supporting the CEO and his direct reports, as well as clients.
The ideal candidate will have at least 6 years of experience working in an office environment and possess strong attention to detail, excellent follow-through, and a positive can-do attitude.
Key Responsibilities:
- Support and liaise with the CEO, his direct reports, and clients
- Plan and execute internal and external meetings, including Board Meetings and Vendor Events
- Oversee the CEO's complex calendar
- Coordinate global and domestic travel arrangements
- Prepare and file expense reports
- Maintain the company website
- Prepare documents using MS Office: Word, Excel, and PowerPoint (graphics)
- Professionally handle confidential and sensitive information
- Respond to customer inquiries via phone and email, with a superior customer service mentality
- Work on ad-hoc projects as requested
- Focus on streamlining and maintaining efficient and effective office processes and procedures
- Stock office supplies and kitchen
- Liaise with the landlord regarding office maintenance, building notices, etc.
Qualifications:
- Live locally and be willing to work on-site (Monday – Thursday; Friday work remote)
- 6+ years of experience working in an office environment
- Strong attention to detail and excellent follow-through
- Experience with calendar management, global travel, and event planning
- Ability to work independently and as part of a team
- Strong interpersonal and communication skills
- Experience working with database systems and MS Office skills
- Positive can-do attitude a MUST
Benefits:
- Fully Paid Medical Insurance
- Dental + Vision Insurance
- 401K – Generous Match + Vesting Effective Day One
- Paid Time Off
- Holiday Pay
- Free Parking
We offer a competitive salary of $60,000 - $80,000 per year, depending on experience, as well as opportunities for growth and development within the company.
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