Administrative Coordinator

5 days ago


Charlotte, North Carolina, United States Esri Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our Global Business Development team in our Denver Regional office in Louisville, CO. As an Administrative Assistant, you will play a critical role in supporting our team's operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Coordinate daily requests, including meetings, events, purchase orders, travel arrangements, and conference registrations.
  • Ensure the office is running efficiently and effectively.
  • Assist with vendor service visits, meeting coordination, and IT support as needed.
  • Manage onboarding and offboarding processes for new hires, interns, and contractors, in partnership with HR representatives.
  • Coordinate workflow processes with various divisions to ensure timely handling of team requests.
  • Analyze workflows and identify creative solutions to administrative problems, ensuring alignment with company and division policies and procedures.
  • Respond to employee inquiries about administrative policies, methods, and guidelines, and communicate updates and changes to management.
Requirements
  • 2+ years of experience in administrative work involving inquiry and recommendations that led to the improvement of administrative procedures, practices, or programs.
  • Demonstrated ability to work in a complex department, maintain diverse sets of information, and apply policies and guidelines.
  • Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively.
  • Ability to organize work and meet deadlines while faced with many interruptions and competing priorities.
  • Refined written and verbal communication skills, providing clear and concise information for reports and formal correspondence.
  • Proficiency with the Microsoft Office Suite and comfort with various online systems.
  • High school diploma.
Preferred Qualifications
  • Minimum typing speed of 45 wpm.
  • Knowledge of SAP and Salesforce.
  • Bachelor's degree in business or a related field.
What We Offer

Esri's competitive total rewards strategy includes industry-leading health and welfare benefits, 401(k) and profit-sharing programs, minimum accrual of 64 hours of vacation leave, twelve paid holidays throughout the calendar year, and opportunities for personal and professional growth.

Base salary is one component of our total rewards strategy, taking into account many factors, including skill sets, experience, and training. A reasonable estimate of the base salary range is $18-$34 USD.



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