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Business Office Supervisor

2 months ago

Seattle, Washington, United States LOCKHART-SUVER LLC Full time

Lockhart|Suver LLC is seeking a proactive and detail-oriented Administrative Operations Coordinator to play a crucial role in our organization. This position will involve close collaboration with management and staff, ensuring smooth administrative functions. The Administrative Operations Coordinator will also work alongside the administrative team to guarantee the precision, preparation, and submission of our billing processes.

Founded in 2004, Lockhart|Suver has established itself as a premier custom home builder in the Pacific Northwest. Our corporate culture prioritizes open communication and teamwork among the project team and our clients. We are a vibrant and resourceful organization with an exceptional team capable of realizing any vision our clients and their architects may have.

Key Responsibilities:

  • Oversee benefits administration and maintain employee records
  • Manage project and billing documentation within our online systems
  • Coordinate with the IT department to troubleshoot and resolve technical issues
  • Collaborate with the staff accountant and administrative assistant
  • Track and manage company resources effectively
  • Handle incoming calls, greet visitors, oversee meeting room logistics, and arrange catering for meetings
  • Organize company events and activities

Successful candidates will:

  • Exhibit strong communication skills, engaging professionally with clients, project managers, and subcontractors
  • Demonstrate a commitment to service excellence and handle sensitive and confidential matters with discretion
  • Thrive in a collaborative team environment where company leaders are actively involved
  • Effectively prioritize tasks and manage multiple projects with competing deadlines
  • Possess advanced computer skills, including proficiency in MS365, Google Suite, and data entry
  • Show a willingness to innovate and enhance our systems to improve work quality and administrative efficiency

Minimum Education and Experience Required:

  • Bachelor's Degree
  • A minimum of 2 years of relevant experience

Preferred Qualifications:

  • Experience in the construction sector is advantageous
  • Familiarity with additional software such as Smartsheet and Adobe Photoshop is a plus

Work Environment: This position requires on-site presence, and candidates must be comfortable commuting to our office.

Benefits Offered:

  • Comprehensive 401(k) plan
  • Medical, Dental, Vision, and Life Insurance
  • Paid Time Off
  • Performance-based bonuses
  • Health Savings Account