Office Coordinator

18 hours ago


Fort Wayne, Indiana, United States EMCOR Group Full time
About Our Company

Shambaugh & Son, LP is a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure solutions. We are committed to delivering high-quality services and building long-lasting relationships with our customers.

Job Overview

We are currently seeking an experienced Administrative Assistant to join our team in Fort Wayne, Indiana. The successful candidate will be responsible for providing administrative support to the Fire Fabrication Shop, including interacting daily with designers, superintendents, fab supervisors, and fab managers regarding questions on foreman's kits.

Main Responsibilities
  • Maintain various division file information such as time sheets and project archives
  • Payroll for all shop employees, scan wage slips to payroll department
  • Distribute checks to supervisors/employees
  • Maintain attendance records and employee files
  • Weekly attendance sheets for supervisors

In addition to these core responsibilities, the successful candidate will also be required to:

  • Incoming foreman's kits: Print out drawings, stamp, print out stock lists, print label files and upload ITF files
  • Communicate with designers and fabrication coordinator on stock list errors
  • Log in date to shop, weights, welds into job track
  • Keep an updated truck schedule at all times
  • Send out weekly email to designers for needed stock lists
  • Incoming calls
  • Ordering office supplies
  • Help HR with obtaining benefit paperwork for current employees and new hires, also any needed employee information for HR
  • Log and printout employee badges
  • Set up interviews when needed
  • Assist fab manager and supervisors as needed
Requirements
  • High School Diploma or equivalent
  • 3-5 years minimum of administrative office experience
  • Strong verbal and written communication skills
  • Dependable
  • Advanced knowledge of Microsoft Word and Excel
  • Outlook experience preferred but not required

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure solutions, we offer our employees a competitive salary of $55,000 per annum, along with a comprehensive benefits package including health insurance, retirement savings plan, and paid time off. If you are a motivated and organized individual looking for a new challenge, please apply today.



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