Office Assistant

3 weeks ago


Philadelphia, Pennsylvania, United States Mental Health Partnerships Full time
Job Summary

Mental Health Partnerships (MHP) is seeking an Office Assistant to provide administrative support to the Human Resources and Compliance departments. The successful candidate will be responsible for ensuring the smooth operation of administrative processes, utilizing and maintaining various systems, and providing exceptional customer service.

Key Responsibilities
  • Process and maintain up-to-date criminal background clearances, education verifications, medical exams, licensing, driving records, etc.
  • Maintain communications with hiring managers to ensure all required paperwork is received prior to the candidate starting.
  • Assist the Talent Acquisition Specialist with new hire orientation, including documentation, coordinating IDs, and scanning files.
  • Manage the Learning Management System (LMS), resolving employee issues, entering new hires, processing changes, and updating the HR portions of the intranet.
  • Establish, update, and maintain electronic files, entering appropriate information into the Human Resources Information Systems (HRIS) on all employees.
Requirements
  • A high school diploma is required; an Associate's or Bachelor's degree in a related field is preferred.
  • 2+ years of administrative experience, including internships and volunteer work.
  • Basic computer skills, including desktop computing, email, timesheet management, HRIS, internet research, and the ability to learn software applications relevant to the position.
  • Strong skillsets in oral and written communication, cultural competence, interpersonal relationships, and teamwork.
  • Ability to maintain confidentiality with compensation data and sensitive HR matters.
About MHP

Mental Health Partnerships (MHP) seeks to empower individuals with mental health challenges to live full and satisfying lives, based on their specific needs and choices, all while remaining connected to their families, friendships, and communities.

MHP offers over 40 services throughout the Greater Philadelphia region and beyond, including Bucks, Chester, Delaware, Montgomery, and Philadelphia counties in Pennsylvania.


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