Office Assistant

1 day ago


Philadelphia, Pennsylvania, United States Lexitas Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Lexitas. As a key member of our production team, you will be responsible for preparing medical, billing, and other business records for use in civil litigation.

Key Responsibilities
  • Prepare records according to client preferences, including scanning, Bates labeling, tabbing, bookmarking, and applying OCR.
  • Maintain company databases by confirming client profile information, patient demographics, order scopes, required authorizations, tracking steps, and notes entry.
  • Utilize database and other tools to oversee assigned workload and backlog.
  • Receive and notate incoming records, both in physical and digital format.
  • Duplicate all CDs/DVDs and USBs received as exhibits and create an archive copy.
  • Verify records against patient information, client requirements, record type, and dates of service.
  • Provide billing department with complete record information to bill clients with minimal errors.
  • Sort and process incoming and outgoing mail.
  • Process, bind, and seal confidential documents.
  • Provide clients with records via FTP delivery, printing, and shipping of hard copies, and/or scanning and publishing digital records to online repositories.
  • Verify and perform quality control of all records before distribution of digital or hard copies.
  • Archive record files on company network drives and database software.
  • Safeguard confidentiality of medical records and comply with all local, state, and federal laws pertaining to medical records, as well as HIPAA regulations.
Requirements
  • High school diploma or equivalent required.
  • Ability to work collaboratively with all members of management to resolve departmental and organizational challenges.
  • Team player approach.
  • Experience working in a multi-function, multi-geography environment preferred.
Working Conditions

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Little to no travel is expected for this position.


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