Administrative Support Specialist
3 weeks ago
Job Summary: We are seeking an Administrative Associate to perform diversified and complex administrative duties under the direct supervision of the Business Unit Manager or designee.
Key Responsibilities:
- Perform data entry and generate reports to support business operations.
- Assist with travel logistics and coordination of schedules, as well as support completion of travel advance and authorization forms as needed.
- Process and track documents such as invoices, payments, requisitions, and expense reimbursement.
- Provide administrative support with the preparation of materials, agenda, notes, and handouts.
- Type, edit, and proofread material to ensure accuracy and professionalism.
- Answer phones and screen calls, taking messages and relaying information within scope of authority.
- Provide calendar management support, scheduling or arranging conferences, meetings, interviews, appointments, or similar activities.
- Review, sort, and file a variety of material, setting up and maintaining filing systems as needed.
- Order and maintain office and other department supplies.
- Open, review, and distribute incoming mail, identifying priority mail and routing accordingly.
- Answer routine correspondence and perform other duties as required.
Requirements:
- High school diploma or equivalent experience.
- 0 years of experience, entry-level role.
- Specialized secretarial training preferred.
- Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
- Possess the organizational, verbal, written, and interpersonal skills necessary to interact effectively with all levels of personnel.
- Ability to prioritize and problem-solve.
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