Administrative Support Specialist

3 weeks ago


Shrewsbury, Missouri, United States UMass Med School Full time

Job Summary: We are seeking an Administrative Associate to perform diversified and complex administrative duties under the direct supervision of the Business Unit Manager or designee.

Key Responsibilities:

  • Perform data entry and generate reports to support business operations.
  • Assist with travel logistics and coordination of schedules, as well as support completion of travel advance and authorization forms as needed.
  • Process and track documents such as invoices, payments, requisitions, and expense reimbursement.
  • Provide administrative support with the preparation of materials, agenda, notes, and handouts.
  • Type, edit, and proofread material to ensure accuracy and professionalism.
  • Answer phones and screen calls, taking messages and relaying information within scope of authority.
  • Provide calendar management support, scheduling or arranging conferences, meetings, interviews, appointments, or similar activities.
  • Review, sort, and file a variety of material, setting up and maintaining filing systems as needed.
  • Order and maintain office and other department supplies.
  • Open, review, and distribute incoming mail, identifying priority mail and routing accordingly.
  • Answer routine correspondence and perform other duties as required.

Requirements:

  • High school diploma or equivalent experience.
  • 0 years of experience, entry-level role.
  • Specialized secretarial training preferred.
  • Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
  • Possess the organizational, verbal, written, and interpersonal skills necessary to interact effectively with all levels of personnel.
  • Ability to prioritize and problem-solve.


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