Senior Administrative Coordinator

2 weeks ago


Avon Ohio, United States Kaman Full time

Position Summary:


Under general oversight, accountable for a range of administrative functions of moderate complexity that necessitate independent decision-making and a solid understanding of relevant protocols.


Key Responsibilities:
Responsibilities may encompass some or all of the following:

• Serve as the Administrative Coordinator for the Executive Leadership Team

• Assist the Human Resources division with various HR-related administrative functions

• Organize all company-wide events (including meetings, luncheons, and team-building activities)

• Oversee community engagement initiatives and lead the Community Outreach and Engagement team

• Process financial reimbursements

• Ensure timely payment of invoices

• Administer the employee identification system

• Oversee the employee recognition program

• Welcome visitors at the entrance, manage their sign-in process, and notify their respective hosts

• Sort incoming mail, assess for necessary actions, and attach relevant documentation before distribution

• Address routine correspondence or draft standard replies for approval and signature

• Collaborate effectively with various departments, teams, and clients

• Manage phone inquiries, respond to common questions, and receive or guide visitors

• Maintain precise and current filing and record-keeping systems

• Arrange appointments and coordinate travel logistics

• Organize group meetings that require travel coordination, meeting room arrangements, catering, and accommodation bookings

• Safeguard confidential records and reports

• Procure office supplies and maintain organized storage areas

• Execute other related tasks as assigned

Qualifications:

Education:
High School Diploma is mandatory

Associate or Bachelor’s Degree is preferred

Experience:
Minimum of 5 years of relevant office experience in a manufacturing environment or proven capability to fulfill the outlined responsibilities

Skills and Competencies:
• Must exhibit strong verbal, written, and interpersonal communication abilities

• Capacity to collaborate effectively with others and contribute as a cooperative team member.

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