Property Management Coordinator
1 week ago
Healthpeak Properties, Inc. is in search of a Property Management Coordinator to support the oversight and management of outpatient medical facilities. This role is crucial in ensuring that operational procedures, financial controls, and policies are effectively implemented while fostering positive relationships with tenants and clients.
Key Responsibilities:- Manage incoming calls and address tenant inquiries efficiently.
- Provide routine information and facilitate communication by taking and delivering messages.
- Handle all purchase orders by receiving, distributing, and reviewing them; track their status and notify management of any issues.
- Organize special events, including holiday celebrations and community drives, with necessary approvals.
- Maintain an inventory of office supplies and keep an updated directory of property staff.
- Prepare service agreements and ensure collection of insurance certificates.
- Establish and maintain comprehensive record-keeping and filing systems for tenant documentation.
- Assist with accounts payable inquiries and related research.
- Support the Chief Engineer with various administrative tasks as required.
- Monitor and follow up on work orders to ensure timely completion by the engineering team.
- Compile and process Tenant Utility Billings accurately.
- Provide management with reports on aged delinquency and other requested data.
- Perform additional tasks as needed to support the team.
- A minimum of a high school diploma is required; an Associate's or Bachelor's degree is preferred.
- At least 2 years of experience in commercial property management is essential.
- Familiarity with MRI and Yardi software is advantageous.
- Basic accounting knowledge, including accounts payable and receivable, is necessary.
- Demonstrated professionalism and exceptional customer service skills are required.
- Must possess reliable transportation and a valid driver's license.
- Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong verbal and written communication skills are essential.
- Ability to manage multiple tasks effectively.
- Capability to work independently with minimal supervision.
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