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Administrative Support Specialist
4 weeks ago
The Office Manager will be the backbone of our day-to-day operations, handling administrative tasks, bookkeeping, and scheduling while ensuring smooth team communication.
This role requires a detail-oriented individual who thrives in a fast-paced environment and excels at multitasking.Key Responsibilities:
Strong Phone Skills:
Manage inbound and outbound calls professionally, maintaining excellent customer service and client communication.
Bookkeeping & Data Entry:
Accurately maintain financial records, process payments, and manage data entry tasks related to client invoicing and scheduling.
Scheduling:
Coordinate appointments with clients and the production team, ensuring efficient use of time and resources.
Invoicing Clients:
Handle client invoicing promptly and accurately.
Multitasking:
Juggle multiple tasks efficiently, from assisting sales teams to coordinating with production schedules.
Microsoft Excel:
Proficiently create and run weekly and monthly reports using Excel for management review.
Team Collaboration:
Work closely with sales and production teams to ensure projects are on track and deadlines are met.
Requirements:
Availability to work on-site from 9:00 AM to 5:00 PM, Monday through Friday.
Strong phone communication skills.
Experience with bookkeeping and data entry.
Ability to handle client scheduling and invoicing.
Proficient in Microsoft Excel for reporting purposes.
Ability to multi-task in a fast-paced environment.
A team player who can work well with sales and production teams.
Compensation & Benefits:
Competitive salary:
$60,000 - $65,000 annually, depending on experience.
Quarterly bonus opportunities based on performance.
Opportunity to be a part of a dynamic, supportive, and growing company.
We are seeking a highly organized and detail-oriented Office Manager to support our sales and production departments. The ideal candidate will have strong phone communication skills, experience with bookkeeping and data entry, and the ability to handle client scheduling and invoicing. Proficiency in Microsoft Excel is also required. If you are a team player who can work well with sales and production teams, we encourage you to apply.
