Billing Analyst

2 days ago

Detroit, Michigan, United States Crain Communications Full time

Job Summary

Crain Communications is seeking a highly skilled Billing Analyst to join our team. As a key member of our financial operations team, you will be responsible for performing order entry, invoicing, and reconciliation of billing discrepancies. You will also analyze order entry/billing data to uncover and resolve errors, and create best practices and propose enhancements and solutions to alleviate errors.

Key Responsibilities

  • Enter and maintain all sales orders, including reviewing insertion orders, purchase orders, and contracts prior to entering the sales order into the billing system and validating supporting documentation for order entry.
  • Perform revenue validation activities for all invoicing activities.
  • Prepare, maintain, and reconcile weekly sales bookings reports.
  • Prepare monthly/annual ad-hoc sales reports and accounting close activities.
  • Develop and maintain a working knowledge of assigned publication(s) full product suite.
  • Collaborate with IT and Financial Operations team members through participation in billing system enhancements, including testing and process documentation.
  • File and maintain the central file for all order entry and sales invoicing in accordance with company policy.

Requirements

  • Associate degree or equivalent work experience.
  • Experience in analyzing information, issues, situations, and procedures to develop effective solutions.
  • Experience using order entry and/or billing systems in a high-volume, fast-paced environment.
  • Demonstrated ability to display excellent customer service to meet the needs and expectations for both internal and external customers.
  • Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships in a strong team environment.
  • Proficient with Microsoft, Excel, Word, PowerPoint, and web-based software.
  • Ability to multi-task, be detail-oriented, meet deadlines, and have a professional demeanor.
  • Ability to work traditional office hours with the possibility of alternative work schedules to meet business needs.

Preferred Qualifications

  • Bachelor's degree in Accounting, Finance, or Business.
  • 2-4 years previous order entry/billing and/or accounting-related experience (internships are considered as experience).
  • Experience in the media or advertising industry.
  • Knowledge of Adbase, Naviga Ad, or similar tools.

This position is non-exempt under the Fair Labor Standards Act and is eligible for overtime pay. The estimated salary range for this position is $50,000 to $60,000. The final salary offering will take into account a wide range of factors, including experience, accomplishments, and location. Crain Communications offers competitive benefits, including retirement plan savings contributions and bonus opportunities based on individual and company performance.

Environmental Demands

Crain Communications is committed to providing a safe and healthy work environment. This position may require working in an office setting with occasional travel to cover news stories/events, meetings with clients, and to our geographically separated offices. Employees may be exposed to adverse environmental conditions, specifically during field work. Other typical job functions are performed under conditions such as those found in general office work.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical activities will include frequent in-person or virtual interactions. For most positions, it is essential to be able to remain at a desk/computer workstation for prolonged periods, perform computer-related tasks, and create/maintain documents within filing systems. Must have close visual acuity to perform an activity, such as preparing and analyzing reports and information, transcribing, viewing a computer terminal, or extensive reading. The typical physical requirements are light work—exerting up to 25lbs of force occasionally and/or up to 10lbs of force frequently and may include climbing, pushing, standing, hearing, walking, reaching, grasping, kneeling, stooping, and repetitive motion. Some positions will have additional physical requirements, including exerting up to 50lbs of force to move and/or carry equipment, supplies, files, or other materials as the role requires.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions and meet the environmental and physical demands of the role.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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