Current jobs related to File Management Coordinator - Elgin, Illinois - SERVPRO of ElginNorthwest Kane County

  • Adjunct Faculty Payroll Coordinator

    2 weeks ago

    Elgin, Illinois, United States Judson University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Adjunct Faculty Payroll Coordinator to join our team at Judson University. The successful candidate will be responsible for coordinating the hiring process of new faculty, creating personnel files, and managing payroll and benefits for adjunct faculty members.Key ResponsibilitiesCoordinate the...

  • Project Coordinator

    2 weeks ago

    Elgin, Illinois, United States Smart Corporation, Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Project Coordinator to support our multifaceted project management team. As the ideal candidate, you will be responsible for coordinating and managing various project activities, ensuring seamless execution and timely completion.Key Responsibilities:Prepare and manage project documentation,...

  • Electrical Service Coordinator

    2 weeks ago

    Elgin, Illinois, United States McClerklin's Electrical Service, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Electrical Service Coordinator. This role will be responsible for coordinating and scheduling customer appointments, assessments, and follow-up calls. The ideal candidate will have excellent communication skills, both written and verbal, and be proficient in...

  • Senior Engineering Design Manager

    7 days ago

    Elgin, Illinois, United States AllSTEM Connections Full time

    The Engineering Design Department at AllSTEM Connections is seeking a highly skilled Senior Engineering Design Manager to lead and coordinate engineering functions. The ideal candidate will have a thorough understanding of engineering theory and design criteria, as well as strong supervisory and leadership skills.Key Responsibilities:Direct and coordinate...

  • Logistics Coordinator

    4 weeks ago

    Elgin, Illinois, United States Just In Time Staffing LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Shipping and Receiving Clerk. In this role, you will be responsible for coordinating the receipt and shipment of goods, maintaining accurate inventory records, and ensuring timely delivery of products to our customers.Key Responsibilities:Process purchase orders...

  • Logistics Coordinator

    2 weeks ago

    Elgin, Illinois, United States Astrix Technology Full time

    Logistics SpecialistWe are seeking a skilled Logistics Specialist to join our team at Astrix Technology. As a key member of our supply chain team, you will be responsible for ensuring the smooth flow of goods and materials within our organization.Key Responsibilities:Receiving folder preparation, including CoAS.Systematic NAV data entry.Unloading/Loading and...

  • Office Coordinator

    2 weeks ago

    Elgin, Illinois, United States Ferpal Infrastructure Full time

    Ferpal Infrastructure Job OpportunityWe are seeking a highly organized and detail-oriented Office Administrator to join our team in Elgin, Illinois. This is a full-time position that requires excellent communication and interpersonal skills.Key Responsibilities:Manage the front reception and greet visitorsAnswer, screen, and forward all incoming calls or...

  • Office Coordinator

    1 month ago

    Elgin, Illinois, United States Assurance Technologies Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at Assurance Technologies, Inc. As the central hub for customer communication, project quoting, and data entry support, this role is critical to the success of our Midwest manufacturing team. The ideal candidate will possess excellent written and verbal...

  • Office Coordinator

    4 weeks ago

    Elgin, Illinois, United States Ferpal Infrastructure Full time

    Office Administrator Job DescriptionFerpal Infrastructure is seeking a highly organized and detail-oriented Office Administrator to join its team in Elgin, Illinois. This is a full-time position that requires excellent communication and interpersonal skills.Key Responsibilities:Manage the front reception and greet visitors in a professional manner.Answer,...

  • Office Coordinator

    1 month ago

    Elgin, Illinois, United States Ferpal Infrastructure Full time

    Office Administrator Job DescriptionFerpal Infrastructure is seeking a highly organized and detail-oriented Office Administrator to join its team in Elgin, Illinois. This is a full-time position that requires excellent communication and interpersonal skills.Key Responsibilities:Manage the front reception and greet visitors in a professional manner.Answer,...

  • Front Desk Coordinator

    2 weeks ago

    Elgin, Illinois, United States Monotelo Advisors Full time

    Job OverviewMonotelo Advisors is seeking a highly organized and customer-focused Front Desk Receptionist to join our team. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing incoming calls, and maintaining a clean and organized reception area.Key ResponsibilitiesProvide professional and...

  • Insurance Risk Management Coordinator

    1 month ago

    Elgin, Illinois, United States AssuredPartners Full time

    OverviewAssuredPartners is seeking a highly motivated and detail-oriented Account Coordinator to join our Commercial Lines department. As a key member of our team, you will play a critical role in delivering exceptional risk management solutions to our growing client base.This is an exciting opportunity for someone who is eager to learn and grow with our...

  • Project Coordinator

    2 weeks ago

    Elgin, Illinois, United States Rieke Interiors Full time

    Job Title: Project CoordinatorWe are seeking a highly organized and motivated Project Coordinator to join our team at Rieke Interiors.Job SummaryThe Project Coordinator will be responsible for planning, executing, and finalizing projects according to strict deadlines and within budget. This role involves coordinating the efforts of both internal departments...

  • Project Coordinator

    2 weeks ago

    Elgin, Illinois, United States Rieke Interiors Full time

    Job SummaryWe are seeking a highly organized and motivated Project Coordinator to join our team at Rieke Interiors. This role is responsible for planning, executing, and finalizing projects according to strict deadlines and within budget.Key Responsibilities:Budget Coordination: ensuring cost-effective solutions while maintaining quality standardsManage...

  • Service Coordinator

    1 month ago

    Elgin, Illinois, United States McGrath Honda Elgin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Service Coordinator to join our team at McGrath Honda Elgin. As a key member of our Service Department, you will be responsible for scheduling and managing customer service appointments, ensuring seamless communication and exceptional customer experience.Key Responsibilities:Customer Service:...

  • Administrative Services Coordinator

    4 weeks ago

    Elgin, Illinois, United States Corporate Resources of Illinois Full time

    Bilingual Administrative Services SpecialistCORPORATE RESOURCES OF ILLINOIS is seeking a highly skilled Bilingual Administrative Services Specialist to join our team in Elgin, IL.Job Summary:The Bilingual Administrative Services Specialist will provide top-level administrative support to the Administrative Director and other leadership staff, including Human...

  • Parts Coordinator

    2 weeks ago

    Elgin, Illinois, United States Sterling Engineering Inc. Full time

    Job SummaryAs a key member of the Sterling Engineering Inc. team, the Parts Administrator will play a vital role in managing and distributing customer requests, processing quotes and purchase orders, and coordinating with the spares team. Key ResponsibilitiesCoordinate with the spares team to manage and distribute incoming customer requests.Process requests...

  • Financial Transactions Coordinator

    2 weeks ago

    Elgin, Illinois, United States Creative Financial Staffing Full time

    Financial Transactions CoordinatorOverview of the company:Our client is a privately held company in the direct marketing space.They are a solid and growing firm in the northwest suburbs of Chicago.The CFO is looking for a Financial Transactions Coordinator to join their team.They have recently built state-of-the-art office space - a beautiful office...

  • Account Coordinator

    1 month ago

    Elgin, Illinois, United States AssuredPartners Full time

    Job Title: Account CoordinatorAt AssuredPartners, we're seeking a highly motivated and detail-oriented Account Coordinator to join our Commercial Lines department. As a key member of our team, you'll play a vital role in delivering exceptional risk management solutions to our growing client base.Key Responsibilities:Support clients in creating correspondence...

  • Compliance Coordinator

    7 days ago

    Elgin, Illinois, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Compliance Specialist RoleAs a Compliance Specialist at Paul Davis, you will be responsible for ensuring that our company's operations are in compliance with all relevant laws and regulations. This includes overseeing the quality and performance of our offices, as well as building rapport with customers and team members through effective communication and...

File Management Coordinator

2 months ago

Elgin, Illinois, United States SERVPRO of ElginNorthwest Kane County Full time
Job Overview

Position Summary:
As a pivotal member of our team, the Job File Coordinator plays a crucial role in ensuring seamless operations within our organization. This position is essential for maintaining high standards in customer service and operational efficiency.

Benefits:

  • Comprehensive health insurance
  • Career advancement opportunities
  • Generous paid time off

Key Responsibilities:

  • Oversee the status of job files and conduct regular audits to ensure compliance.
  • Maintain and update job file work-in-progress (WIP) records.
  • Ensure adherence to client specifications and requirements.
  • Review and confirm initial documentation from field operations.
  • Prepare preliminary estimates for projects.
  • Coordinate daily job file activities, including report preparation and backup processes.
  • Facilitate internal and external communication effectively.
  • Complete and verify job file documentation for final submission and auditing.
  • Manage job close-out procedures.
  • Assist with additional tasks to support team objectives.

Qualifications:

  • A minimum of 2 years of experience in administrative or office roles.
  • Experience in the cleaning, restoration, or insurance sectors is preferred.
  • Familiarity with estimate writing and job file management is advantageous.
  • Exceptional written and verbal communication skills, with a focus on professionalism.
  • Ability to maintain composure in high-pressure situations.
  • Strong organizational skills and meticulous attention to detail.
  • Self-driven and goal-oriented individual.
  • Capability to thrive in a fast-paced, collaborative office environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel).
  • Willingness to learn new software applications, including Xactimate.
  • High school diploma or GED required; Associate's or Bachelor's degree preferred.
  • Must be able to pass a background check as per applicable laws.

All employees are part of an independently owned and operated franchise and are not employed by Servpro Industries, Inc.