Office Coordinator

4 days ago


Elgin, Illinois, United States Ferpal Infrastructure Full time
Office Administrator Job Description

Ferpal Infrastructure is seeking a highly organized and detail-oriented Office Administrator to join its team in Elgin, Illinois. This is a full-time position that requires excellent communication and interpersonal skills.

Key Responsibilities:
  • Manage the front reception and greet visitors in a professional manner.
  • Answer, screen, and forward all incoming calls or inquiries, and respond to email inquiries in a timely and efficient manner.
  • Create labels, schedule couriers, and ship packages as needed.
  • Prepare Purchase Orders for vendors and process payments.
  • Compile and prepare reports, including Job reports and Quality Assurance and Quality Control reports.
  • Maintain inventory and order office supplies as required.
  • Perform various administrative tasks, such as filing, printing, scanning, and copying.
  • Interact with customers daily and book appointments as needed.
  • Source and order construction site materials, including aggregates, toilets, bins, and equipment rentals.
  • Keep records of rental equipment and Vac Truck Orders.
  • Receive and process packing slips and invoices into the accounting software.
  • Perform other general support and clerical duties as required.
Requirements:
  • A minimum of 5 years of experience as an office administrator, senior office assistant, or relevant role.
  • Excellent knowledge of Microsoft Office Suite and office management software.
  • Knowledge of Vista Suite is an asset.
  • Exceptional organizational and time management skills.
  • Great attention to detail and a high level of thoroughness.
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Great customer service experience.

This is a fantastic opportunity for a highly motivated and organized individual to join our team and contribute to the success of Ferpal Infrastructure.



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