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Administrative Support Specialist

2 months ago

San Diego, California, United States Manpower San Diego Full time
Job Title: Administrative Assistant

Location: San Diego, CA

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Duration: Approximately 8 months

Pay: $17 - $20 per hour (Depending on experience)

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. This role is crucial in ensuring smooth daily operations and involves a variety of administrative tasks, including calendar management, expense handling, and event coordination.

Key Responsibilities:
  • Manage calendars, appointments, and resolve scheduling conflicts.
  • Coordinate travel arrangements and handle expense reimbursements, including P-Card reconciliation.
  • Provide general administrative and office support.
  • Arrange catering and order lunches for team and client meetings.
  • Plan and support team events and All Hands Meetings.
  • Order lunches & catering for team & customer meetings.
Qualifications:

Skills/Experience:

  1. Prior experience managing team members' calendar and appointments, resolve scheduling conflicts and coordinate with attendees.
  2. Prior experience coordinating travel arrangements and manage expense reimbursements including reconciling P-card.
  3. Prior experience planning & support for team events and All Hands Meetings.
  4. Strong organizational skills and attention to detail.
  5. Excellent communication and interpersonal skills.
  6. Minimum of 2 years as an Administrative Assistant or in a related role.

Technologies: Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Education: Associate's degree or High School Diploma.