Billing and Administrative Support Specialist

4 weeks ago


San Diego, California, United States TopBuild Full time
Job Title: Billing/Administrative Specialist

We are seeking a highly organized and detail-oriented individual to join our team as a Billing/Administrative Specialist. As a key member of our operations team, you will be responsible for managing our busy branch office and ensuring the efficient execution of day-to-day tasks.

Key Responsibilities:
  • Submit invoices to customers daily and verify accuracy of billing data
  • Prepare itemized statements and invoices to reflect amounts due for work performed
  • Review and compare work orders to customer Purchase Orders to confirm accuracy of pricing
  • Prepare billing documents, shipping labels, and credit memo forms
  • Research payment reconciliations and support Shared Services credit and collection activities
  • Book Work Orders and manage daily conversion of quotes to work orders
  • Manage records and information, and perform various administrative support tasks
  • Encourage and improve cross-department internal communication
  • Perform general office tasks, including answering phones, replenishing office supplies, and distributing mail
Requirements:
  • Previous experience in administrative services or related fields (3 years minimum)
  • Detail-oriented with the ability to prioritize and manage a variety of tasks
  • Strong leadership qualities and ability to work independently
  • Must be at least 18 years of age and have a valid Driver's License
  • Clear Post Offer Drug Screen
  • Must have good mathematical skills, including the ability to perform calculations and create, consolidate, and modify invoices and billing statements
  • Strong attention to detail and knowledge of Microsoft Excel, Word, and pdf platforms
What We Offer:
  • Competitive Compensation
  • Paid Holiday and Paid Time Off
  • Medical, Dental, and Vision
  • 401K Matching
  • Life and Disability Insurance
  • Employee Purchase and Assistance Plans
  • Tuition Reimbursement

TopBuild Corp. is an equal opportunity employer. EOE Protected Veterans/Disability. TopBuild Corp. is the leading installer and distributor of insulation and building material services nationwide, with over 220+ TruTeam and 75+ Service Partners locations across the United States.



  • San Diego, California, United States Day Wireless Systems Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our Service Center/Department. The ideal candidate will have excellent communication skills, be able to multitask, and work under pressure to meet deadlines.Key ResponsibilitiesProvide administrative support to the Service...


  • San Diego, California, United States Realty Income Full time

    Job Title: Property Tax Billing SpecialistRealty Income is committed to creating long-term value for all stakeholders, including our dedicated team members who embody our purpose: building enduring relationships and brighter financial futures.Job Summary:The Property Tax Billing Specialist will manage and oversee the Automated Billing System for property tax...


  • San Diego, California, United States NEBCAL Printing Full time

    Job OverviewNEBCAL Printing is seeking an experienced administrative support specialist to join our team. As an administrative support specialist, you will provide critical support to our commercial printing operations.Key Responsibilities:Assist with daily printing operations, including preparing and processing print jobs.Provide administrative support to...


  • San Diego, California, United States 5 North Media Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at 5 North Media Inc. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our staff, ensuring the smooth operation of our office, and delivering outstanding customer service to...


  • San Diego, California, United States Ultimate Staffing Services Full time

    Job SummaryUltimate Staffing Services is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team.As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff by managing schedules, organizing files, and handling correspondence. You will also assist with data entry...


  • San Diego, California, United States Blue Star Partners LLC Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at Blue Star Partners LLC. The successful candidate will provide administrative support to department managers and staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to...


  • San Diego, California, United States Mortgage Consultant Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing exceptional customer service, responding to inquiries, and implementing office standards to streamline our processes.Key Responsibilities* Provide administrative...


  • San Diego, California, United States Casa De Las Campanas Full time

    Job Title: Medical Billing SpecialistCasa de las Campanas is seeking a skilled Medical Billing Specialist to join our Health Center team. As a Medical Billing Specialist, you will be responsible for all aspects of Health Center billing, including HMO and Medicare billing, accounts receivable, and A/R cash receipts.Key Responsibilities:Completes all Health...


  • San Diego, California, United States CRWD Full time

    Company OverviewCRWD is a fast-growing tech startup in the Gig Work Economy.Job SummaryWe are seeking an Administrative Support Specialist to provide administrative support, handle phone communications, maintain office supplies, and assist with clerical tasks.Key ResponsibilitiesProvide administrative support to executives and ensure smooth office...


  • San Diego, California, United States Casa De Las Campanas Full time

    Job Title: Medical Billing SpecialistCasa de las Campanas is seeking a highly skilled Medical Billing Specialist to join our team. As a Medical Billing Specialist, you will be responsible for managing all aspects of healthcare billing, including HMO and Medicare billing, accounts receivable, and cash receipts.Key Responsibilities:Completes all healthcare...


  • San Diego, California, United States D Aceto Services LLC Full time

    Administrative Support Specialist OpportunityD Aceto Services LLC is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our remote team. As a key member of our team, you will provide comprehensive administrative support to various departments, ensuring smooth operations and efficient workflow.Key Responsibilities:Manage...


  • San Diego, California, United States Jobot Full time

    Legal Billing Specialist OpportunityWe are seeking a detail-oriented and organized Legal Billing Specialist to join our team. As a key member of our financial operations department, you will play a crucial role in maintaining our firm's financial health and ensuring our clients are billed accurately and promptly.Responsibilities:1. Coordinate and execute all...


  • San Diego, California, United States Manpower -Professional Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential support to our team. This role is crucial in ensuring smooth daily operations and involves a variety of administrative tasks, including calendar management, expense handling, and event coordination.Key Responsibilities:Manage calendars,...


  • San Diego, California, United States Mental Health Systems, Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide clerical support for our program. The successful candidate will be responsible for performing a variety of administrative tasks, including typing, filing, answering phones, preparing reports, ordering...


  • San Diego, California, United States Kros-Wise Full time

    Job SummaryAs an Administrative Support Specialist at Kros-Wise, you will provide high-level administrative support to our team. Your responsibilities will include performing clerical, customer service, and personnel/physical security duties. You will prepare and route correspondence, reports, and electronic service record entries, maintain records and...


  • San Diego, California, United States Techne Full time

    Job Summary:TECHNE is seeking a highly organized and detail-oriented Part-Time Administrative Marketing Assistant to support our dynamic team. As an Administrative Support Specialist, you will be responsible for a variety of administrative and marketing tasks, including basic bookkeeping assistance, creating engaging content for our marketing platforms,...


  • San Francisco, California, United States Career Group Full time

    At Career Group, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide administrative support to our Studio Director and Executive Assistant, as well as assist with special projects and tasks.Key Responsibilities:Assist with administrative duties and special projectsOversee contract...


  • San Diego, California, United States Casa De Las Campanas Full time

    Job Title: Medical Billing SpecialistCasa de las Campanas is seeking a skilled Medical Billing Specialist to join our team. As a key member of our Health Center, you will be responsible for all aspects of Health Center Billing, including HMO and Medicare Billing, Accounts Receivable, and A/R Cash Receipts.Key Responsibilities:Completes all Health Center...


  • San Diego, California, United States Ultimate Staffing Full time

    Job Description:As an Administrative Support Specialist at Ultimate Staffing, you will be responsible for providing administrative support by managing schedules, organizing files, and handling correspondence. You will also assist with data entry and maintain accurate records. Additionally, you will prepare documents and coordinate meetings as needed.Key...


  • San Diego, California, United States University of California Full time

    Job SummaryUC San Diego Health's Revenue Cycle department is seeking a skilled Hospital Billing Specialist to support the organization's mission to deliver outstanding patient care. The ideal candidate will have extensive knowledge of hospital medical insurance payers and plans, as well as State and Federal rules and regulations related to billing hospital...