Executive Assistant

12 hours ago

Los Angeles, California, United States EMO Trans Full time
Job Title: Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our President and CEO. The ideal candidate will be a strategic partner skilled in managing high-level projects, prioritizing tasks, and facilitating efficient communication. This role requires discretion, strong attention to detail, and the ability to handle confidential information with integrity. Cross-cultural sensitivity is essential when interacting with our global EMO offices and partner agents.

Key Responsibilities:
  • Manage the President's calendar, schedule in-person and Team meetings, and be considerate of global time differences; ensure preparation for appointments, conferences, and presentations.
  • Act as the primary point of contact between the President and internal/external stakeholders. Respond to emails, phone calls, and other communications professionally and promptly.
  • Organize and manage domestic and complex international travel arrangements, including flights, accommodations, transportation, and itineraries; assist with last-minute changes.
  • Coordinate and prepare materials for meetings, presentations, and company events. Ensure meetings are well-organized and documentation is available for participants.
  • Assist with special projects, including research, reporting, and deadline follow-up. Provide support for team initiatives, ensuring timely completion of key tasks.
  • Draft, proofread, and manage various documents, including speeches, newsletters, reports, presentations, and correspondence. Maintain organized digital filing systems.
  • Track and manage expenses, process invoices, and ensure proper budget handling and reporting.
  • Interact with building management for lease, parking, maintenance, and conference room reservations; coordinate office equipment maintenance; maintain office supply inventory.
Requirements:
  • College degree or equivalent business experience.
  • Prefer 3+ years of experience in high-level executive administrative assistance, preferably supporting C-suite executives.
  • Must be able to travel occasionally, domestically and internationally.
  • Candidates must be legally eligible to work in the US.
Benefits:
  • Medical-including Health Savings Account and Health Reimbursement Accounts
  • Dental plan
  • Vision Plan
  • Life & AD&D
  • Long Term Disability
  • Company matching 401(k) and Roth K Plans
  • Two weeks' vacation, sick and personal time, floating holidays
  • Short Term Disability and Accident Plans
  • Employee Assistance Program (EAP)
  • Flexible work schedule

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