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Administrative Coordinator

1 month ago

Topeka, Kansas, United States Washburn University Full time

Job Summary

Washburn University is seeking a highly organized and detail-oriented Administrative Specialist to provide administrative support for Student Life initiatives and operations across the technical campuses. The successful candidate will be responsible for delivering exceptional customer service, maintaining confidentiality, and working effectively with a broad range of individuals and stakeholders.

Key Responsibilities

  • Provide administrative support to assist departments and staff within Student Life in fulfilling their goals, including scheduling meetings and events, arranging for refreshments, and recording meeting notes.
  • Manage Student Life purchasing cards and reconciliation reports, complete and submit purchase requisitions and payment requests, and initiate purchases and timely payment for materials and services received.
  • Assist in developing information for the Student Life webpages and work with the Webmaster team to publish website revisions.
  • Represent Student Life interests on university committees as assigned and actively promote and uphold a professional workplace culture of mutual respect and collegiality for all members of the institution.

Requirements

  • High School diploma, GED, or equivalent.
  • One year of full-time relevant work experience, post-secondary education, or a combination equal to one year.
  • Demonstrated effective professional writing skills as evidenced by the candidate's application materials.
  • Proven ability to prioritize and organize multiple projects with effective time management skills in a fast-paced office environment and work well under pressure, maintaining professional decorum while handling multiple, shifting, high, and competing priorities.
  • Demonstrated ability to interact and work effectively and collaboratively with a broad range of individuals and stakeholders within a complex environment, with the capacity to maintain professionalism.
  • Ability to maintain confidentiality.
  • Demonstrated proficiency using Microsoft Excel, Outlook, Word, Zoom, and Teams.

Preferred Qualifications

  • Proficient user of Adobe and presentation software.
  • Experience working in higher education/technical education.

Full-time, Hourly. Background Check Required.