Senior Administrative Assistant
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Kincaid Group. The successful candidate will provide administrative support to our family office, ensuring seamless day-to-day operations and exceptional service to our stakeholders.
Key Responsibilities- Coordinate calendars and schedule meetings, as well as prepare necessary documentation.
- Assist with document retention policy and plan, ensuring compliance with company standards.
- Provide scheduling and calendar management for various family members, including third-party provider coordination.
- Assist with information gathering for financial reviews and personal projects.
- Coordinate communication and reporting with the Family Office, including scheduling and documenting required meetings.
- Manage related charity events and donations, ensuring timely and accurate reporting.
- Establish strong relationships with the Family, Trustee, and Family Office, acting as Secretary for Board meetings as needed.
- Bachelor's degree.
- Strong organizational skills, with the ability to prioritize multiple tasks seamlessly and maintain attention to detail.
- Excellent professional communication and interpersonal skills, with the ability to build relationships with stakeholders.
- Ability to work independently and with professional discretion, demonstrating ethical integrity in all aspects of the role.
- Strong proficiency in Microsoft Word, Excel, and Outlook, with the ability to mentor and lead cross-functional teams.
- Familiarity with private equity, venture capital, or investment management environments is a plus.
This role operates in a clerical office setting, requiring the ability to sit, stand, bend, stoop, and lift up to 25 pounds. Occasional travel may be required.
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Senior Administrative Assistant
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