Human Resources Coordinator

4 weeks ago

Topeka, Kansas, United States State of Kansas Full time

Employment Benefits

  • Comprehensive medical, mental, dental, vision, and additional coverage
  • Sick & Vacation leave
  • Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
  • Paid State Holidays (designated by the Governor annually)
  • Fitness Centers in select locations
  • Employee discounts with the
  • Retirement and deferred compensation programs

Position Summary & Responsibilities

Position Summary:

The incumbent of this position receives general direction from the supervisor and is expected to establish plans, develop methods and schedules for completion of the work within the guidelines established by state and federal statutes and regulations, agency policies and procedures.

Job Responsibilities may include but are not limited to the following:

Kansas Learning and Performance Management Process (KLPM)

  • Administrator of the KLPM system as well as the Training Management System (TMS).
  • Establishes practices and processes for the KLPM system.
  • Develops training for staff for the KLPM system and trains staff.
  • Sends out required trainings to KDADS staff.
  • Assists supervisors with the KLPM system. Drafts and edits performance reviews.
  • Creates and sends out reviews for new employees.
  • Runs monthly reports on the status of reviews within the KLPM system.
  • Corresponds with supervisors on the status of their reviews within the system.
  • Assists the four state hospitals on questions for the KLPM system.

Agency Policies

  • The incumbent provides policy assistance to staff.
  • Assist in writing, reviewing and modifying agency policies for Employee Policy Manual (EPM).
  • Verify statutes and regulations pertaining to agency policies for accuracy.
  • Log and track all polices.
  • Support HR and Legal during joint policy meetings by taking accurate notes, bringing necessary paperwork and copies to meetings and tracking completed and outstanding tasks for future meetings.
  • Coordinate with Hospital HR staff on Hospital policies that need to be developed or revised.
  • Provide team input with policy development.
  • Conducts training of new/existing personnel for the agency policies.

Recruitment

  • The incumbent provides recruitment assistance to the Kansas Department for Aging and Disability Services (KDADS) under the direction of the Recruitment Manager.
  • Assist the Recruitment Manager as the EEO Rep for KDADS on interviews.
  • Send appropriate correspondence to KDADS staff and applicants.
  • Track recruitment for open positions.
  • Post job vacancy announcements to outside recruiting sources.
  • Create and maintain a log of candidates who apply for KDADS positions from outside recruiting sources. Incumbent contacts the candidates and logs the information.
  • Develop resources for new and creative recruiting ideas for Central Office and the State Hospitals.
  • Recommend new sources for active and passive candidate recruiting.
  • Seek out talented applicants by networking with industry contact, colleges, association memberships and professional organizations.
  • Check references for qualified applicants.
  • Assist State hospitals with posting any positions to the Civil Service Website as well as any outside sources.
  • Attend job fairs and any outside recruiting sources.
  • Back-up Recruitment Manager on recruitment.

Employee of the Quarter/Employee Recognition Meetings

  • Administer the Employee of the Quarter program.
  • Will organize and plan the employee recognition celebrations.

Training

  • Assist the HR Director for State Hospitals and Recruitment Manager with any training needs.
  • Will assist the HR Director and Recruitment Manager with developing new training for KDADS employes.

Analysis/NEO/Other

  • Research and gather information for analysis and evaluation of the HR programs, processes and systems.
  • Develop or revise forms and processes for HR.
  • Conduct new employee orientation for agency transfers and temporary hires.
  • Assemble training materials and information packets as needed for Human Resources workshops, seminars and meetings.
  • Will assist the Assistant HR Manager with new hire forms.
  • Provide support to Human Resources as requested to ensure responsibilities of the unit are completed in a timely manner.
  • Attend professional training to remain current on state programs relating to position responsibilities.
  • Backup for Recruitment Manager and Recruitment Coordinator.

Qualifications

Minimum Requirements:

  • Two years of experience in planning, directing, organizing, managing or administering personnel or human resources functions. Education may be substituted for experience as determined relevant by the agency.
  • Travel

Preferred:

  • Experience with Access/or any databases
  • Experience with MS Office
  • Experience with Position Descriptions
  • Experience with collecting and analyzing data

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