Assistant Property Manager

13 hours ago


San Mateo, California, United States Ascend Full time
Job Overview

The Assistant Property Manager will play a crucial role in the fiscal and real property management of the building, working closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams.

Key Responsibilities
  • Prepare and review monthly and annual financial reporting packages, ensuring accuracy and completeness.
  • Project manage above-standard work for tenants, including suite improvements and maintenance, to ensure timely and cost-effective completion.
  • Establish and maintain relationships with building vendors, driving high-quality work and service.
  • Manage tenant correspondence, move-ins, and move-outs, and prepare related documents and variances.
  • Assist the Property Manager with the aging report and follow-up on delinquencies.
  • Interface with tenants and vendors on work order requests, on-site maintenance, improvement projects, and events.
  • Assist with tenant Common Area Maintenance (CAM) charges, tax assessments, and other miscellaneous billing adjustments.
  • Process above-standard tenant bill-backs for electrical usage, after-hours HVAC, and other similar charges in a timely manner.
  • Oversee tenant and vendor insurance certificates.
  • Participate in performance oversight of all service contractors who perform contract services.
  • Prepare tenant lease abstracts.
  • Ensure tenant files are complete and in compliance with building standards.
  • Assist in overseeing various capital and TI projects.
  • Lead regular inspections of properties with janitorial and other building service providers.
  • Develop strong relationships with tenants and vendors.
Requirements
  • 1-3 years of experience as an Assistant Property Manager.
  • Strong knowledge of finance and building operations, with excellent communication skills.
  • Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
  • Professional with exceptional problem-solving and analytical skills.
  • Excellent customer service skills and ability to develop long-term relationships with tenants.
Education and Benefits
  • Bachelor's degree required.
  • Medical, Dental, Vision, PTO, and PST benefits.
Compensation
  • $70k - $75k/yearly.


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