Business Operations Assistant

3 weeks ago


Toulouges, Occitanie, United States Aristocrat Investigation LLC Full time

Aristocrat Investigation LLC is seeking a skilled Business Operations Assistant to support our process serving operations. This role involves managing administrative tasks, coordinating with process servers, and maintaining accurate records.

Key Responsibilities:

  • Manage incoming and outgoing correspondence, including emails, faxes, and mail related to process serving assignments.
  • Coordinate with process servers to assign and track service of legal documents accurately and in a timely manner.
  • Maintain accurate and up-to-date records of service attempts, status updates, and other relevant information in our database or case management system.
  • Prepare and file legal documents, affidavits of service, and other paperwork required for court filings or client updates.
  • Assist clients and attorneys with inquiries regarding the status of their cases and provide updates as needed.
  • Handle administrative tasks such as answering phones, scheduling appointments, and maintaining office supplies.
  • Assist in the preparation of reports, invoices, and billing statements for clients.
  • Collaborate with team members to ensure all process serving assignments are completed efficiently and within established deadlines.
  • Maintain confidentiality and discretion when handling sensitive legal documents and information.

Qualifications:

  • High school diploma or equivalent; additional education or training in legal studies or office administration is preferred.
  • Previous experience (1-2 years) working in an administrative role, preferably in a legal or process serving environment.
  • Familiarity with legal terminology, court procedures, and document filing requirements.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn and navigate case management software.

Salary Range: $45,000 - $55,000 per year, based on experience, plus benefits including medical, dental, life insurance, 401K, and paid time off.



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