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Office Manager/Staff Accountant
2 months ago
Oak View Group is a global leader in venue development, management, and premium hospitality services for the live event industry. Our company offers a 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Job Summary
The Office Manager/Staff Accountant will provide support to all OVG departments at the venue, including the General Manager, Event Services Manager, and Director of Finance. Key responsibilities include assisting part-time employees and full-time staff with eTime and payroll-related functions, processing and entering A/P, A/R, and cash receipts, and performing front office duties such as daily mail, ordering supplies, answering telephones, shipping and receiving, and assisting guests of Chartway Arena.
Key Responsibilities
- Provide general office and clerical support, including filing, copying, telephone inquiries, daily mail processing, shipping and receiving.
- Maintain office equipment and supplies for all departments.
- Supervise part-time receptionists and oversee all aspects of front desk operations.
- Assist new hires with the onboarding process and background checks.
- Maintain and update the ADP eTime system, including timecards and event coding.
- Oversee the process of performing background checks and pre-employment drug tests.
- Process and prepare accounts payable invoices and payments.
- Resolve issues with vendors or outstanding invoices in a timely manner.
- Prepare and distribute AP checks on a weekly basis or as needed.
- Process and prepare all cash receipts, including daily box office deposits.
- Relay any accounting, HR, employee relations, safety, policy, or procedural concerns, and any situation that may result in disciplinary action, to the Director of Finance or General Manager in a timely and responsible manner.
- Perform other duties as assigned.
Requirements
- Three years of general accounting/bookkeeping experience required, with supervisory experience.
- A Bachelor's Degree from an accredited college or university with major coursework in accounting.
- Ability to complete and pass a test of accounting skills and knowledge.
- Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
- Communicate clearly and concisely in the English language, both orally and in writing.
- Demonstrated ability to work as part of a team and with all levels of management.
- Strong customer service, organizational, and interpersonal skills required.
- Demonstrated attention to detail.
- Demonstrated ability to prioritize and meet deadlines in limited hours of availability.
- Procedures, methods, applications, and techniques of generally accepted accounting principles.
- Computer applications/programs to perform accounting functions.
- Experience with Sage 100, ADP Enterprise, and eTime Software.
- Proficient knowledge of Word, Excel, and Outlook.
About the Venue
Chartway Arena is a 9,100-seat multi-purpose arena located on the campus of Old Dominion University. Operated by OVG360 since it opened in 2002, Chartway Arena is known as one of the premier mid-sized collegiate venues in the country. Chartway Arena is home to Old Dominion Monarch Men's and Women's basketball, as well as concerts, family shows, and other attractions for the Hampton Roads area. Visit https://www.chartwayarena.com/ for more information on upcoming events.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis, including, but not limited to, veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.
