Administrative Coordinator

4 days ago


Gardena, California, United States Total Safety Full time
Administrative Assistant Opportunity

Total Safety is seeking an experienced Administrative Assistant to support their safety-conscious team. The successful candidate will provide administrative and clerical support to ensure the smooth operation of the department.

Key Responsibilities:
  • Perform basic clerical and administrative duties, including invoicing clients and maintaining accurate records.
  • Assist with the collection of payments for invoices and create periodic reports.
  • Coordinate meetings, conferences, and events, including scheduling, travel arrangements, and catering.
  • Provide exceptional customer service, answering phones, and directing customers to the appropriate departments.
  • Use salesforce experience to maintain estimating opportunities within the software.
  • Prepare documents, correspondence, and reports, ensuring accuracy and attention to detail.
  • Enter data into various databases and spreadsheets, ensuring data integrity and accuracy.
Requirements:
  • High school diploma or equivalent, plus additional specialized courses or an associate's degree in a related field.
  • Progressive experience in billing and invoicing, with knowledge of departmental functions, procedures, and terminology.
  • Excellent communication and interpersonal skills, with the ability to interact with multiple internal and external contacts.
  • Proficiency in MS Office and other specialized software programs, with the ability to develop spreadsheets and modify formats.
  • Ability to work in a team environment, handle confidential information, and efficiently operate office equipment.
About Total Safety:

Total Safety is the world's premier provider of integrated safety and compliance services. We are committed to providing a safe and healthy work environment for our employees and customers. Our core values include People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.



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