Administrative Assistant

5 days ago

Atlanta, Georgia, United States Peachtree Orthopedics Full time
Job Summary

Peachtree Orthopedics is seeking a highly skilled Administrative Assistant to support our Personal Injury team. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our clinic.

Key Responsibilities
  • Appointment Management: Schedule patient appointments efficiently, ensuring timely and effective communication with patients and healthcare providers.
  • Financial Administration: Handle scheduling, invoicing, and payment collection for prepaid services, as well as manage personal injury tasks, including case management, approvals, relationships with referral sources, reduction requests, and maintenance of records.
  • Administrative Support: Perform various administrative tasks such as correspondence preparation, faxing, mailing, and maintaining records, as well as coordinate complex activities like meetings, travel arrangements, and record reviews.
  • Calendar and Schedule Management: Assist in managing clinic schedules and the physician's calendar, arranging peer-to-peer phone calls, and coordinating physician credentialing.
  • Confidential Information Handling: Manage confidential, time-sensitive, and non-routine information, sort and prioritize mail, and handle internal paperwork processes.
  • Communication and Support: Take messages and address routine and non-routine questions, provide clinical support, ensuring optimal patient care and timely follow-up, and maintain accuracy and updates in the physician's Curriculum Vitae.
  • Strategic Planning and Reporting: Collaborate with physicians on goal setting and strategic plans, perform biweekly financial analysis, and prepare reports for physicians and management.
  • Marketing and Client Relations: Conduct light marketing tasks and enhance client relationships, attend events on behalf of physicians as requested.
  • Legal Document Processing: Process legal documents, including subpoenas, and communicate with attorneys.
Requirements
  • Education: High school diploma or general education degree (GED). Associate or bachelor's degree preferred.
  • Experience: Minimum 2 - 3 years executive support level experience in a high-volume atmosphere. Prefer experience in a healthcare organization that includes basic knowledge of insurance plans, coverage, and procedures. Previous paralegal, personal injury, or executive assistant experience is mandatory.
Physical Demands and Work Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and speak. The employee is occasionally required to stand, walk; reach with hands and arms, stoop, or kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Peachtree Orthopedics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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