Office Coordinator

4 weeks ago


Cypress, California, United States LH Global Consulting Full time
Job Overview

LH Global Consulting is seeking a highly organized and customer-focused Office Coordinator to provide exceptional support to our team.

Key Responsibilities:

  1. First Point of Contact: Greet and welcome guests, directing them to the appropriate person or office.
  2. Communication: Answer, screen, and forward incoming phone calls, ensuring timely responses to clients and visitors.
  3. Reception Area Maintenance: Ensure the reception area is tidy and well-stocked with necessary stationery and materials.
  4. Information Provision: Provide accurate and helpful information to clients, visitors, and employees in person, via phone, or via email.
  5. Mail and Delivery Management: Receive, sort, and distribute daily mail and deliveries efficiently.
  6. Office Security: Maintain office security by following safety procedures and controlling access via the reception desk.
  7. Supply Management: Order front office supplies and maintain inventory of stock.
  8. Calendar Management: Update calendars and schedule meetings as needed.
  9. Travel Arrangements: Arrange travel and accommodations, and prepare vouchers as required.
  10. Clerical Support: Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements:

  • Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Hands-on experience with office equipment (e.g., fax machines and printers).
  • Professional attitude and appearance.
  • Solid written and verbal communication skills.
  • Ability to be resourceful and proactive when issues arise.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service attitude.


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