Conference Coordinator

2 weeks ago


Falls Church, Virginia, United States NVT Staffing Full time
Job Summary

We are seeking a skilled Conference Planner to oversee the planning and execution of various virtual and in-person meetings and conferences. The ideal candidate will possess excellent organizational and communication skills, with experience in meeting planning and a strong understanding of government contracting and disability accommodations.

Key Responsibilities

  • Participate in strategic planning with the client team to ensure high-quality customer service and continual improvement.
  • Develop and produce conference materials, including searching for hotels and conducting site inspections.
  • Negotiate hotel contracts and arrange interpretation and captioning services.
  • Manage hotel arrangements, including sleeping rooms, meeting room setup, food, and beverages, and audio-visual equipment.
  • Function as an onsite manager to implement meetings and special events.
  • For virtual meetings, determine digital event hosting platforms, load presenters and slides, and monitor for technical difficulties.

Requirements

  • Minimum 3-5 years of experience in meeting planning and a BA degree or Certified Meeting Professional certificate.
  • Excellent organizational, verbal, and written communication skills.
  • Proficiency in Microsoft Office, Zoom, Adobe, and Teams.
  • Knowledge of federal meeting requirements, disability accommodations, and the Americans with Disabilities Act (ADA).

About NVT Staffing

NVT Staffing is a leading staffing agency providing top talent to various industries. We are committed to delivering exceptional service and supporting our clients' success.



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