Conference Coordinator
2 weeks ago
We are seeking a skilled Conference Planner to oversee the planning and execution of various virtual and in-person meetings and conferences. The ideal candidate will possess excellent organizational and communication skills, with experience in meeting planning and a strong understanding of government contracting and disability accommodations.
Key Responsibilities
- Participate in strategic planning with the client team to ensure high-quality customer service and continual improvement.
- Develop and produce conference materials, including searching for hotels and conducting site inspections.
- Negotiate hotel contracts and arrange interpretation and captioning services.
- Manage hotel arrangements, including sleeping rooms, meeting room setup, food, and beverages, and audio-visual equipment.
- Function as an onsite manager to implement meetings and special events.
- For virtual meetings, determine digital event hosting platforms, load presenters and slides, and monitor for technical difficulties.
Requirements
- Minimum 3-5 years of experience in meeting planning and a BA degree or Certified Meeting Professional certificate.
- Excellent organizational, verbal, and written communication skills.
- Proficiency in Microsoft Office, Zoom, Adobe, and Teams.
- Knowledge of federal meeting requirements, disability accommodations, and the Americans with Disabilities Act (ADA).
About NVT Staffing
NVT Staffing is a leading staffing agency providing top talent to various industries. We are committed to delivering exceptional service and supporting our clients' success.
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