Office Administrator

3 days ago

Newport Beach, United States O41 LLC Full time
About 041 Agency

We are a digital agency that combines innovative thinking, strategic planning, and creative execution to deliver exceptional results for our clients. Our team is passionate about pushing the boundaries of digital marketing and staying ahead of the curve in an ever-evolving landscape.

Located in the heart of Newport Beach, we offer a collaborative and dynamic work environment where creativity thrives, and every team member has the opportunity to contribute to our shared success. We are looking for individuals with an ownership mentality who love to solve problems and are eager to contribute to something that's growing rapidly.

About This Job

We are seeking an Office Administrator to play a pivotal role in ensuring the smooth and efficient operation of our in-person office environment. As a key member of our team, you will be responsible for managing day-to-day administrative tasks, maintaining office organization, and supporting the leadership team.

Key Responsibilities
  • Manage calendars and schedules for the leadership team, ensuring timely meetings and appointments.
  • Handle email correspondence on behalf of the leadership team, ensuring timely follow-ups and responses.
  • Oversee the day-to-day operations of the office, including managing office supplies, coordinating with vendors, and handling facility-related tasks.
  • Greet visitors, manage incoming calls, and ensure a welcoming environment for clients and guests.
  • Organize and maintain office files and records, both physical and digital.
  • Assist in the planning and execution of meetings, company events, and other gatherings.
  • Receive and distribute incoming mail and packages, as well as manage outgoing mail.
  • Provide administrative support to the leadership team and other departments as needed.
  • Liaise with vendors and suppliers to ensure office needs are met.
  • Monitor and track office-related expenses, ensuring they are within budget.
Requirements
  • High school diploma or equivalent required; an associate's or bachelor's degree in Business Administration or a related field is a plus.
  • Minimum of 2 years of experience in an administrative or office management role, preferably in an in-person office environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and email management tools.
  • Strong organizational and multitasking abilities with the capacity to prioritize and handle multiple projects simultaneously.
  • Excellent verbal and written communication skills, with the ability to interact professionally with employees at all levels and external clients.
Benefits

We offer a competitive compensation package, including health, vision, and dental coverage, gym membership, 401(k) plan, and generous vacation time, paid holidays, and sick days. Our office is a hub of creativity and collaboration, and we offer company-sponsored social events to help you unwind and bond with your colleagues.

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