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Event Coordination Specialist
2 months ago
At Pyramid Global Hospitality, we prioritize our people.
We are committed to fostering a supportive and inclusive work environment that champions diversity, personal growth, and overall wellbeing.
Our People First culture is evident in our employee development initiatives, comprehensive benefits, and our focus on building meaningful relationships.
Pyramid Global Hospitality is dedicated to providing continuous training and development opportunities, equipping our team with the skills and knowledge necessary for career advancement.
Whether you are new to the hospitality sector or a seasoned expert, we offer a collaborative work environment that promotes growth and success across our 230+ properties worldwide.
Join us and discover the advantages of working for a company that values its workforce and is devoted to delivering exceptional guest experiences.
Location Insight
Our venue offers a unique conference experience along the scenic banks of the Hudson River, conveniently located near metropolitan areas.
This historic and picturesque setting fosters a sense of community, allowing for meaningful connections among colleagues and friends.
A tranquil environment that embraces the natural beauty of the Hudson Valley, where guests come together to celebrate milestones in education, training, and professional achievements.
- 248 elegantly appointed guest rooms
- Over 70,000 square feet of cutting-edge meeting and event space
- Three dining options
- 62+ acres of trails, a spacious fitness center, and various recreational activities
As a key member of our team, you will act as a liaison for clients, ensuring all group requirements are communicated effectively to the relevant departments within the conference center.
Your responsibilities will include the timely distribution of Banquet Event Orders (BEOs) to appropriate teams and serving as the primary on-site contact for clients during events.
You will produce BEOs and convention resumes while maintaining meticulous records and tracking systems.
It is essential to verify all space requirements and meeting room configurations with clients, ensuring that public areas utilized for conventions are well-maintained and in excellent condition.
Additionally, you will oversee the arrangement of special requests, food and beverage needs, and ensure all BEOs are signed by authorized personnel.
Monitor any changes in agendas, reconfirm space reservations, and release any areas no longer needed.
Finalize the event program with clients and conduct checks on all scheduled functions one hour prior to their start time. Your goal will be to meet or exceed budgeted sales while adhering to budgetary guidelines through effective management.
Furthermore, you will review function sheets and collaborate with relevant departments to guarantee quality and satisfaction.
Additional duties will involve maintaining positive relations with guests and staff, enhancing Guest Satisfaction scores through prompt and courteous service.
Qualifications
A Bachelor's Degree or a university program certificate, along with one to two years of relevant experience, or an equivalent combination of education and experience is required.
A strong background in Catering/Convention Services, Banquet Operations, Hotel Sales, or Culinary Arts is essential. Proficiency in Word, Excel, Internet applications, Delphi, and Meeting Matrix or similar systems is necessary.
Candidates must possess the ability to read and interpret documents and write routine reports and correspondence. Strong organizational, communication, and mathematical skills are essential.
The compensation for this position ranges from $65,000.00 to $75,000.00 annually, depending on qualifications and experience.
