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Event Production Coordinator

2 months ago

San Antonio, Texas, United States ASM Global Full time
POSITION:
Event Production Coordinator

DEPARTMENT:
Operations

REPORTS TO:
Production Manager

FLSA STATUS:

Part-time Hourly, Non-Exempt

SUMMARY
ASM Global is seeking a dedicated Event Production Coordinator to oversee the successful execution of shows and events at our venue. This role is pivotal in managing the technical elements associated with productions, ensuring seamless operations throughout.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Communicate event details effectively to the production team and relevant departments.
2. Coordinate the acquisition of necessary passes, tickets, and guest lists in collaboration with tour representatives and security personnel.
3. Supervise the production crew and manage labor vendors to ensure smooth operations.
4. Ensure that all performers have the required materials for their presentations.
5. Oversee the loading and unloading of equipment for events.
6. Document any disciplinary matters concerning the production crew and report to the Production Manager.
7. Execute rider requirements as per contracts with artists.
8. Enforce all in-house policies regarding staging, safety, and event protocols.
9. Maintain the event timeline to ensure timely openings and adherence to schedules.

EDUCATION AND/OR EXPERIENCE
1. Bachelor’s Degree preferred.
2. Minimum of 3 years of experience in Tour and Stage Production.
3. Familiarity with stage lighting, professional audio systems, and basic video systems is essential.
4. Additional experience may be considered in lieu of formal education.

SKILLS AND ABILITIES
1. Exceptional organizational skills with the ability to prioritize multiple tasks.
2. Strong written, verbal, and interpersonal communication skills.
3. Proven ability to supervise staff effectively.
4. Excellent customer service skills and professional demeanor.
5. Basic computer proficiency.
6. Ability to work independently and collaboratively within a team.
7. Flexibility to work varied hours, including evenings, weekends, and holidays.

PHYSICAL DEMANDS
This role requires the ability to walk extensively, kneel, climb, and balance. Employees may need to lift and/or move up to 75 pounds. The position involves working in both indoor and outdoor environments, with exposure to varying noise levels.

ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages diverse candidates to apply.