Event Coordinator

4 days ago


San Antonio, Texas, United States San Antonio Museum of Art Full time
Job Title: Events Coordinator

San Antonio Museum of Art is seeking a highly organized and detail-oriented Events Coordinator to assist with the implementation of Museum-wide events and programs. The successful candidate will work closely with the Chief Advancement Officer and other colleagues to plan, coordinate, and execute events that support experiential involvement and revenue generation.

Responsibilities:
  • Support internal planning and orchestration of Museum programs and events, including researching and reserving event space, catering, audiovisual, and decorations.
  • Develop and manage comprehensive event production calendars, event timelines, and departmental work orders.
  • Manage in-house inventory of furniture, supplies, and other event materials.
  • Work with SAMA Marketing on development and dissemination of invitations, programs, signage, and other communication.
  • Manage all event logistics and serve as primary point person on event days, including load-in, set-up, and loadout of furniture, catering support, and event troubleshooting.
  • Communicate with cross-departmental Museum managers in the context of additional staffing required for select events.
  • Manage budgets pre-and post-events, ensuring timely invoices and payments to vendors and suppliers.
Requirements:
  • Proficient with MS Office tools, specifically Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience with event planning tools and software preferred; CRM experience desired.
  • Outstanding organizational skills, including ability to multi-task and manage multiple events, priorities, and deadlines simultaneously.
  • Excellent written and verbal communication skills, including detail(s) and outcomes orientation, and customer focus.
  • Strong interpersonal skills, including ability to establish and build rapport with internal colleagues and external partners.
About the San Antonio Museum of Art:

SAMA is a global-facing art museum in South-Central Texas, serving as a cultural and civic leader in the downtown corridor. The Museum attracts ~145,000 visitors annually and conducts ~500 public initiatives, including artist talks, lectures, artmaking experiences, and educational workshops. SAMA is committed to equal employment opportunity and welcomes applications from diverse candidates.


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