Event Coordinator

3 weeks ago


San Antonio, Texas, United States San Antonio Museum of Art Full time
Job Summary: The San Antonio Museum of Art is seeking a detail-oriented and organized Events Coordinator to assist with the implementation of Museum-wide events and programs. The ideal candidate will have experience in event planning and management, with a strong focus on logistics and coordination.

Responsibilities:
  • Support internal planning and orchestration of Museum programs and events by researching and reserving event space, catering, audiovisual, and other necessary services.
  • Develop and manage comprehensive event production calendars, event timelines, and departmental work orders.
  • Manage in-house inventory of furniture, supplies, and other event materials.
  • Work with SAMA Marketing on development and dissemination of invitations, programs, signage, and other communication.
  • Manage all event logistics and serve as primary point person on evening before and day/evening of events.

Requirements:
  • Proficient with MS Office tools, specifically Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience with event planning tools and software preferred; CRM experience desired.
  • Outstanding organizational skills, including ability to multi-task and manage multiple events, priorities, and deadlines simultaneously.
  • Excellent written and verbal communication skills, including detail(s) and outcomes orientation, and customer focus.
  • Strong interpersonal skills, including ability to establish and build rapport with internal colleagues and external partners.

About the San Antonio Museum of Art: Serving as the only global-facing art museum in South-Central Texas, SAMA's mission is to bring people together with art by collecting, preserving, and presenting significant works of art representing a broad range of history and cultures.
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