Payroll Specialist
4 weeks ago
About the Role
We are seeking an experienced Payroll Specialist to join our team at Peckham Industries. In this role, you will play a crucial part in managing our payroll operations, ensuring accuracy and compliance with federal and state wage, hour, and tax laws.
Key Responsibilities
- Efficiently manage the Vista system, maintaining all fields and templates, and enhancing system integrations to improve automation and reduce manual processes.
- Maintain and update a comprehensive database of union records, including CBA renewals, pay rates, and adjustments, while also managing the CBA schedule, pay rate structure, and HR/pay rules grid.
- Communicate CBA information across the company, manage the template audit report, and report any conflicts or system changes.
- Complete monthly union filings in collaboration with team members, with the goal of eventually taking full responsibility for union filings and payments under supervision.
- Oversee Prevailing Wage activities, providing support to team members across various locations.
- Manage the Supplemental Wages process and lead monthly meetings to ensure accuracy and compliance.
- Collaborate with management on drafting memorandums and new contracts as needed.
- Assist Human Resources in communicating policy issues effectively across the organization.
- Lead union audits, ensuring thorough preparation and execution.
- Manage the shared drive for Payroll, HR, Legal, and the Executive Team, ensuring organized and accessible records.
Requirements and Qualifications
- Minimum of 3-5 years of experience in multi-state and unionized Payroll environments required.
- Bachelor's Degree in Accounting, or a related field, required.
- Knowledge of Payroll best practices, applicable Federal and State wage, hour, and tax laws, or Fundamental Payroll Certification, preferred.
- Prevailing Wage experience, highly desirable.
- Microsoft Office proficiency including Word, Excel, and Outlook required.
- Experience with Vista/Viewpoint/Trimble Products highly advantageous.
- Proficient written and verbal English communication skills.
- Excellent organization and customer relation skills.
- Sharp analytical skills with the ability to identify 'why'.
- Adherence to internal controls and maintain confidentiality and security of data.
- Highly ethical, analytical, team-oriented, flexible, inquisitive & logical.
- Authorized to work in the U.S.
What We Offer
We offer a competitive salary range of $80,000 - $90,000 per year, depending on experience. The position may require up to 10-20% travel by personal vehicle to offices throughout the state of New York, and New England based on the needs of the business. This job operates in a professional office environment, requiring frequent sitting, walking, bending, or standing as necessary. At Peckham Industries, we value safety, integrity, dedication, and efficiency, which are embedded in how we show up every day. We are an Equal Employment Opportunity (EEO) and Affirmative Action employer, committed to providing EEO to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, pregnancy or pregnancy-related condition, or any other characteristic protected by federal, state or local law.
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