Administrative Support Specialist

3 days ago


Huntsville, Alabama, United States Aleta Technologies, Inc. Full time
Job Summary

Aleta Technologies, Inc. is seeking an experienced Administration and Operations Support Specialist to join our team. As a key member of our support services team, you will be responsible for providing administrative support to our office operations, ensuring the smooth functioning of our day-to-day activities.

Responsibilities
  • Manage office supplies and maintain accurate inventory records.
  • Prepare weekly status reports on action items and initiatives.
  • Provide support to business development and other departments with conference bookings, travel arrangements, and expense management.
  • Prepare customer reports on a weekly and monthly basis.
  • Schedule meetings for senior leadership and maintain our company events calendar.
  • Coordinate courier services and monitor our physical mailbox and corporate email.
  • Assist the Facility Security Officer with security-related tasks.
Inventory Management
  • Oversee Aleta-owned equipment, IT equipment, customer-provided equipment, government-furnished equipment, Deloitte equipment, and CSTPL equipment.
  • Liaise with our Fire & Life Safety Vendor for fire extinguisher, fire panel, and lighting inspections.
  • Maintain physical and digital files for employee documents and benefits.
  • Document and maintain business support services standard operating procedures, ensuring compliance with federal regulations.
  • Create and distribute internal communications regarding status changes, benefits, or company policies.
Qualifications
  • U.S. citizenship is required.
  • Proficient in Microsoft Suite (Word, PowerPoint, and basic Excel functions).
  • Excellent organizational skills, attention to detail, and strong written and verbal communication skills.
  • Ability to lift up to 25 pounds and use a keyboard and monitor.
  • Technical writing and experience with proposals are preferred.
  • Ability to create simple graphics and lead marketing efforts is preferred.
Benefits
  • 100% company-funded Health, Dental, Vision.
  • Life Insurance and Short Term and Long Term Disability.
  • Automatic Company 401K contributions.
  • Tuition Reimbursement and Professional Associations & Certifications.
  • Paid Time Off and Observance of State/Federal Holidays.
  • Opportunities for professional development and career growth.

Aleta Technologies, Inc. is an Equal Opportunity Employer. We consider applicants without regard to their race, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



  • Huntsville, Alabama, United States ProCleared LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at ProCleared LLC. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team,...


  • Huntsville, Alabama, United States ProCleared LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at ProCleared LLC. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our business.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team,...


  • Huntsville, Alabama, United States Rogers Group Full time

    About Rogers Group, Inc.We are a leading privately held mining and construction firm in the U.S., headquartered in Nashville, TN. Our company values expertise and experience in administrative support roles.Job Summary:We are seeking a highly skilled Administrative Support Specialist to join our team. As a key member of our administrative staff, you will...


  • Huntsville, Alabama, United States ProCleared LLC Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at ProCleared LLC. As a key member of our organization, you will play a critical role in supporting our mission to deliver innovative solutions to the Intelligence Community and the Department of Defense.Key ResponsibilitiesAdministrative Support:...


  • Huntsville, Alabama, United States Alabama Department of Education Full time

    Job Title - Administrative Support SpecialistSupervisor: Department Head Job Objectives: To create a supportive environment that enhances operational efficiency in alignment with departmental philosophy and objectives. To execute effective administrative processes for the assigned tasks using appropriate tools and best practices. To act as a liaison,...


  • Huntsville, Alabama, United States Lockheed Martin Corporation Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Program Administrative Support Specialist to join our team at Lockheed Martin Corporation. As a key member of our administrative team, you will provide critical support to our program managers and teams, ensuring the smooth operation of our projects and initiatives.Key ResponsibilitiesProvide...


  • Huntsville, Alabama, United States Lockheed Martin Corporation Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Program Administrative Support Specialist to join our team at Lockheed Martin Corporation. As a key member of our team, you will provide administrative support to our program managers and teams, ensuring the smooth operation of our projects.Key ResponsibilitiesProvide administrative support to...


  • Huntsville, Alabama, United States SportsMED Orthopaedic Specialist, INC Full time

    Position Overview:SportsMED Orthopaedic Specialist, INC is seeking a dedicatedCertified Medical Support Specialist to enhance our dynamic team. This role is essential for ensuring seamless operations within our medical facilities. Candidates with a background in orthopedic care will find this opportunity particularly rewarding.Key Responsibilities:Provide...


  • Huntsville, Alabama, United States Thrive Senior Living Full time

    Thrive Senior Living is seeking a dedicated and compassionate Weekend Administrative Support Specialist to join our team. This role plays a vital part in ensuring the smooth operation of our community by providing exceptional administrative support and fostering a welcoming environment for residents, families, and staff. As an integral member of our team,...


  • Huntsville, Alabama, United States Aleta Technologies, Inc. Full time

    About Aleta Technologies, Inc.Aleta Technologies, Inc. is a leading provider of critical infrastructure solutions, specializing in industrial control systems and facility risk control systems, serving Fortune 500 companies and federal government customers.We are committed to safeguarding vital systems and infrastructure from cyber threats.Job SummaryWe are...


  • Huntsville, Alabama, United States Lynx Support Specialist, Inc. Full time

    Job OverviewLynx Support Specialist, Inc. is seeking a Senior Network Communications Engineer to contribute to our advanced projects.Position Summary:The selected candidate will deliver expert technical guidance for tactical communication devices and interconnected systems, facilitating research, development, integration, and procurement...


  • Huntsville, Alabama, United States Lockheed Martin Corporation Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Program Administrative Support Specialist to join our team at Lockheed Martin Corporation.Key ResponsibilitiesProvide administrative support to functional areas such as finance, purchasing, and human resources.Gather, collect, record, track, and verify data and information from multiple...


  • Huntsville, Alabama, United States Lockheed Martin Corporation Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Program Administrative Support Specialist to join our team at Lockheed Martin Corporation. As a key member of our team, you will provide administrative support to our functional areas, including finance, purchasing, and human resources, as well as for specific projects and business units.Key...


  • Huntsville, Alabama, United States Sam Houston State Full time

    ### Job Summary We are seeking a highly organized and detail-oriented Administrative Associate I to join our team at Sam Houston State. As a key member of our department, you will provide administrative support to our faculty and staff, ensuring the smooth operation of our daily activities. ### Key Responsibilities * Provide administrative assistance to...


  • Huntsville, Alabama, United States Lynx Support Specialist Full time

    Job DescriptionLynx Support Specialist has an immediate need for a Senior Network Engineer to support the THAAD program at Redstone Arsenal/Huntsville, AL.Key ResponsibilitiesProvide technical expertise for tactical communications equipment/networked systems in support of research, development, integration, and acquisition efforts.Assess component...


  • Huntsville, Alabama, United States ProCleared LLC Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to support the Missile Defense Agency's mission to develop, test, and field an integrated, layered Missile Defense System. The successful candidate will provide administrative support to senior leaders, manage complex schedules, and maintain accurate records.Key ResponsibilitiesProvide...


  • Huntsville, Alabama, United States GA Recuiters Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at GA Recruiters. As an Administrative Assistant, you will play a critical role in supporting our Accounts Receivable and Accounts Payable functions.Key ResponsibilitiesVerify Invoices and Purchase Orders: Ensure accuracy and completeness of financial...


  • Huntsville, Alabama, United States ProCleared LLC Full time

    Job SummaryWe are seeking a highly skilled Administrative Assistant to support the Missile Defense Agency's mission to develop, test, and field an integrated, layered Missile Defense System. The successful candidate will provide administrative support to senior leaders, manage complex schedules, and maintain confidential information.Key...


  • Huntsville, Alabama, United States Amentum Full time

    Administrative Support Analyst II Job DescriptionAmentum is seeking an experienced Administrative Support Analyst II to support the PM Soldier Survivability project office under Program Executive Office (PEO) Soldier in Huntsville, AL.This role offers a unique opportunity to be part of a dynamic and cohesive team that provides and rapidly delivers enhanced...


  • Huntsville, Alabama, United States Rogers Group Full time

    About Rogers Group, Inc.We are a leading mining and construction firm in the U.S., headquartered in Nashville, TN. Our company values administrative support and is seeking a skilled Receptionist/Payroll Assistant to join our team.Key Responsibilities:Provide exceptional administrative support to our teamManage payroll and benefits for our employeesEnsure...