Administrative Support Specialist
3 days ago
Aleta Technologies, Inc. is seeking an experienced Administration and Operations Support Specialist to join our team. As a key member of our support services team, you will be responsible for providing administrative support to our office operations, ensuring the smooth functioning of our day-to-day activities.
Responsibilities- Manage office supplies and maintain accurate inventory records.
- Prepare weekly status reports on action items and initiatives.
- Provide support to business development and other departments with conference bookings, travel arrangements, and expense management.
- Prepare customer reports on a weekly and monthly basis.
- Schedule meetings for senior leadership and maintain our company events calendar.
- Coordinate courier services and monitor our physical mailbox and corporate email.
- Assist the Facility Security Officer with security-related tasks.
- Oversee Aleta-owned equipment, IT equipment, customer-provided equipment, government-furnished equipment, Deloitte equipment, and CSTPL equipment.
- Liaise with our Fire & Life Safety Vendor for fire extinguisher, fire panel, and lighting inspections.
- Maintain physical and digital files for employee documents and benefits.
- Document and maintain business support services standard operating procedures, ensuring compliance with federal regulations.
- Create and distribute internal communications regarding status changes, benefits, or company policies.
- U.S. citizenship is required.
- Proficient in Microsoft Suite (Word, PowerPoint, and basic Excel functions).
- Excellent organizational skills, attention to detail, and strong written and verbal communication skills.
- Ability to lift up to 25 pounds and use a keyboard and monitor.
- Technical writing and experience with proposals are preferred.
- Ability to create simple graphics and lead marketing efforts is preferred.
- 100% company-funded Health, Dental, Vision.
- Life Insurance and Short Term and Long Term Disability.
- Automatic Company 401K contributions.
- Tuition Reimbursement and Professional Associations & Certifications.
- Paid Time Off and Observance of State/Federal Holidays.
- Opportunities for professional development and career growth.
Aleta Technologies, Inc. is an Equal Opportunity Employer. We consider applicants without regard to their race, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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