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Administrative Support Specialist

2 months ago

Huntsville, Alabama, United States Alabama Department of Education Full time
Job Title - Administrative Support Specialist

Supervisor: Department Head

Job Objectives:
  • To create a supportive environment that enhances operational efficiency in alignment with departmental philosophy and objectives.
  • To execute effective administrative processes for the assigned tasks using appropriate tools and best practices.
  • To act as a liaison, resource, and advocate for staff, stakeholders, and the educational community.
Minimum Qualifications:
  1. Associate's degree from an accredited institution.
  2. Relevant certification in administrative support or related field.
  3. Ability to meet employment criteria under applicable regulations.
  4. Proficiency in verbal and written communication skills.
  5. Strong interpersonal skills, focusing on collaboration with diverse groups to enhance organizational effectiveness.
  6. Capability to develop and implement administrative strategies tailored to departmental needs.
  7. Proficiency in utilizing technology for communication, planning, and reporting purposes.
  8. Physical ability to perform job functions effectively.
  9. Reliability and punctuality in attendance.
  10. Other qualifications as determined by the Department.
Key Responsibilities and Essential Functions:
  1. Demonstrates commitment to the department's vision and priorities.
  2. Exhibits understanding of operational processes and organizational dynamics.
  3. Applies knowledge of administrative best practices and current technologies to achieve effective outcomes.
  4. Utilizes technology to enhance administrative efficiency and support departmental functions.
  5. Models innovative use of technology for team members.
  6. Facilitates the integration of technology within administrative processes.
  7. Provides necessary accommodations for staff with specific needs.
  8. Selects and adapts resources that support operational objectives and cater to diverse needs.
  9. Establishes effective routines and utilizes appropriate management techniques.
  10. Creates a productive work environment that encourages excellence.
  11. Participates in the administration of departmental assessments as required.
  12. Organizes practices and materials for efficient use of time and resources.
  13. Uses ongoing evaluations to monitor progress and informs planning and improvements.
  14. Communicates high expectations for all team members and establishes clear objectives.
  15. Employs strategies to enhance critical thinking and problem-solving skills among staff.
  16. Provides guidance on safety protocols and proper resource management.
  17. Promotes accountability, integrity, and respect for diversity through role modeling and team activities.
  18. Assists with extracurricular and departmental activities as assigned.
  19. Engages in professional development and adheres to ethical standards.
  20. Maintains confidentiality regarding departmental matters in compliance with regulations.
  21. Identifies opportunities for improvement within areas of responsibility.
  22. Responds to inquiries and requests in a timely and constructive manner.
  23. Submits required reports and documentation accurately and promptly.
  24. Cares for departmental resources responsibly.
  25. Adheres to departmental policies and applicable laws.
  26. Reports absences and prepares for coverage in accordance with policies.
  27. Performs additional job-related duties as assigned by Supervisor(s).
Terms of Employment: As established by the Department and applicable regulations.

Evaluation: Performance will be assessed according to departmental evaluation policies.

This job description outlines the general nature and level of work performed by employees in this role. It is not intended to be an exhaustive list of all responsibilities and the employee may be required to perform other related duties as assigned. The Alabama Department of Education reserves the right to amend the job description as necessary.