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Executive Assistant to the Chief Medical Officer
2 months ago
Job Summary:
Vera Therapeutics is seeking a highly skilled and experienced Senior Executive Assistant to provide strategic support to our Chief Medical Officer (CMO) and other executives. The ideal candidate will have exceptional organizational and communication skills, with the ability to manage complex calendars, coordinate travel, and prioritize tasks with tight deadlines.
Responsibilities:
- Manage and prioritize the CMO's calendar, focusing on productivity, urgency, and stakeholder needs.
- Arrange comprehensive travel plans and coordinate high-profile events and meetings for CMO and other executives.
- Act as gatekeeper by screening and prioritizing communications and managing access to the CMO.
- Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination.
- Assist in development and organization of support materials for meetings and conferences.
- Prepare and submit expense reports and manage purchase requisitions according to company policies and procedures.
- Design and implement office policies and procedures as needed.
- Analyze and monitor internal processes and suggest/implement procedural and policy changes to improve operational efficiency.
- Partner with Human Resources with various employee experience projects and programs.
- Assist with special projects and ad-hoc assignments and programs as requested.
Requirements:
- 7-10 years of EA experience; 3+ years of experience supporting C-Level Executives strongly preferred.
- Bachelor's degree preferred.
- Calendar management, meeting organization and heavy travel coordination experience.
- Proficiency with MS Office (e.g. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, DocuSign, Zoom, and Slack.
- Excellent at prioritizing and executing multiple projects/tasks with tight deadlines while being solution oriented.
- Proven expertise in written and verbal communication, demonstrating strategic, professional, creative and succinct communication.
- Pro-active self-starter able to work independently, effectively problem solve and prioritize work, anticipating needs of senior leadership.
- Highly collaborative and able to work effectively with multiple stakeholders.
- High level of maturity, and ability to exercise good judgement, discretion and confidentiality in all tasks.
- Able to remain organized and focused in a fast-paced, high performance startup environment.
- Biotech experience preferred.
What We Offer:
Vera Therapeutics is an equal opportunity employer. We offer a competitive total compensation package, including an annual performance incentive bonus, new hire equity, and ongoing performance-based equity. Our benefits offerings include medical, dental, and vision insurance, 401k match, flexible time off, and a number of paid holidays.
Notice to Recruiters/Staffing Agencies:
Recruiters and staffing agencies should not contact Vera Therapeutics through this page. All recruitment vendors (search firms, recruitment agencies, and staffing companies) are prohibited from contacting our hiring manager(s), executive team members, or employees.
We require that all recruiters and staffing agencies have a fully executed, formal written agreement on file.
Vera Therapeutics' receipt or acceptance of an unsolicited resume submitted by a vendor organization to this website or employee does not constitute an actual or implied contract between Vera Therapeutics and such organization and will be considered unsolicited and Vera Therapeutics will not be responsible for related fees.
Fraud Alert:
To all candidates: your personal information and online safety are a top priority for us. At Vera Therapeutics, recruiters only direct candidates to apply through our official career page at https://www.veratherapeutics.com/careers. Recruiters will always contact you using the domain of https://www.veratherapeutics.com. We will never request payments, ask for financial account information or sensitive information like social security numbers. If you are unsure if a message is from Vera Therapeutics, please email human resources.
