Administrative Coordinator

7 days ago


New York, New York, United States Mount Sinai Health System Full time
Job Summary

The Administrative Coordinator will provide administrative and office service support to the department, ensuring the smooth operation of daily activities. This role will oversee administrative tasks, including purchasing, payroll, records control, and human resources.

Key Responsibilities
  • Provide administrative support to the department, including answering inquiries, directing calls, and maintaining records.
  • Assist in maintaining and monitoring the budget and grant allocations, preparing documents for review and approval.
  • Initiate and follow through on human resources and payroll transactions, generating weekly payroll submissions.
  • Maintain liaison with human resources and payroll to coordinate and resolve issues and problems.
  • Ensure adequate restock of supplies for the department, requisitioning merchandise from suppliers and collaborating with Purchasing to secure the best pricing.
  • Track expiration of vendors' contracts and renew as needed.
  • Assist in planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships.
  • Develop, update, and revise informational flyers, brochures, leaflets, and mailings.
  • Research, locate, and compile information for reports, assembling and categorizing figures for computation and calculations.
  • Prepare statistical reports and check materials submitted for supervisors' attention to ensure all relevant data, authorizations, and pertinent information are included.
Requirements
  • 5 years of related administrative or business experience required, with some supervisory experience preferred.
  • Degree or equivalent combination of applicable experience and education.
About Us

The Mount Sinai Health System is a leading academic medical system in the New York metro area, with a commitment to advancing health for all people, everywhere. We strive to create an inclusive, welcoming, and nurturing work environment where all feel valued, belong, and are able to advance professionally.



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