Office Administrator

5 days ago

Louisville Colorado, United States Peaksware Full time
About the Role

We are seeking a highly organized and proactive Office Manager to oversee the day-to-day operations of our office. This part-time, benefits-eligible role is vital in ensuring our office runs smoothly and efficiently, supporting both our facilities and our employees.

Key Responsibilities
  • Oversee the daily operations of the office, ensuring the maintenance, cleanliness, and functionality of our office space.
  • Maintain inventory levels of supplies, manage orders, and ensure cost-effective procurement practices.
  • Assist in budget planning and track expenses related to office operations, supplies, and maintenance.
  • Liaise with vendors, service providers, and contractors for services such as cleaning, maintenance, and catering.
  • Coordinate and manage office events and meetings, including logistics, catering, guest accommodations, and audiovisual setup.
  • Work with the IT team to ensure the smooth functioning of office equipment.
  • Oversee office access controls, such as managing keycards, and ensure that security protocols are followed.
  • Assist with the onboarding process for new employees, including setting up workstations, providing office tours, and ensuring they have the necessary supplies.
  • Ensure compliance with health and safety regulations, conduct safety inspections, and implement measures to promote a safe working environment.
  • Collaborate with various teams to support cross-functional projects and office-related activities.
Requirements
  • Commitment to provide exceptional customer service, acting as the primary point of contact for employees, vendors, and visitors, and maintaining a high standard of professionalism.
  • Demonstrated ability to plan and execute office events, with the ability to manage all aspects of events from conception to execution, including vendor coordination, catering, and audiovisual setup.
  • Strong background in office administration, facilities management, and administrative support functions.
  • Excellent written and verbal communication skills, with the ability to effectively interact with employees, management, vendors, and other stakeholders.
  • Ability to prioritize tasks, manage multiple projects simultaneously, and maintain attention to detail in a fast-paced office environment.
  • Proficiency in office software such as Google Suite, project management tools, and basic IT troubleshooting.
  • Experience in budget planning, tracking expenses, and cost-effective procurement practices.
  • Strong analytical and problem-solving abilities to identify issues, develop solutions, and implement improvements in office operations and employee engagement.
  • Adaptability to changing priorities, the ability to embrace new technologies and methodologies, and the capacity to thrive in a dynamic work environment.

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