Contract and Lease Preparation Professional

5 days ago


Los Angeles, California, United States Novate Legal Search Full time
description3: Overview: Novate Legal Search is a leading law firm that provides top-notch legal services in real estate transactions. We are seeking a highly skilled Real Estate Transactional Document Coordinator to join our team.

About the Role: As a Real Estate Transactional Document Coordinator, you will play a crucial role in supporting attorneys in all aspects of transactional real estate matters. Your primary responsibilities will include drafting and reviewing legal documents such as purchase agreements and leases, conducting title searches, ensuring compliance with real estate regulatory requirements, and providing general administrative support. You will also utilize AIA, AIR, and CAR proprietary software for residential and commercial leases, purchase and sale agreements, and construction contracts.

Responsibilities:
  • Draft, review, and revise legal documents, including purchase agreements, leases, contracts, closing documents, and other real estate-related legal documents.
  • Utilize AIA, AIR, and CAR proprietary software for residential and commercial leases, purchase and sale agreements, and construction contracts.
  • Research real estate and corporate records, including title searches, recordings, filings, liens, past property owners, property tax information, articles and statements of information available through title company database and/or government websites.
  • Prepare and file UCC financing statements.
  • Document markups and changes, including redlines, adding table of contents, adding or removing comments, adding automatic paragraph numbering, inserting PDFs into Word files, and editing PDF documents.
  • Prioritize, coordinate, and manage legal work assignments.
  • Assist attorneys and suggest process improvements.
  • Input and edit attorney time entries.
  • Work with the Billing Department to coordinate client bills.
  • Provide support to other secretaries and attorneys when the need arises for assistance or coverage.
  • Perform other duties as assigned.

Requirements:
  • 5+ years of relevant experience as a legal assistant preparing transactional and real estate legal documents.
  • Knowledge of propriety real estate forms such as CAR, AIR, and AIA preferred.
  • Bachelors degree preferred.
  • Proficient in Microsoft Office Word, Outlook, and Excel - records management software and general office equipment.
  • Knowledge of iManage, ProLaw, or related software desired.
  • Proficient knowledge of various related filing requirements with state and federal entities.
  • Excellent communication skills verbal and written required.
  • Strong organizational skills and detail-oriented, able to organize, prioritize and complete simultaneous assignments with minimal supervision.
  • Ability to establish effective working relationships throughout the Firm.
  • Ability to type with speed and accuracy.
  • Ability to communicate effectively and maintain confidentiality.
  • Must be able to pass a background check.

What We Offer:
  • $70,000 - $90,000 per year
  • 401(k) plan
  • Health, Dental, and Vision
  • Aflac
  • Employer paid life and accidental death & dismemberment benefit up to $25,000.
  • Holiday Pay
  • Vacation, Sick Time, and 2 Floating Holidays
  • Full-Time at 37.5 hours per week (7.5 hours/day)

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