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Head of Procurement Operations
2 months ago
Note: Candidates are required to submit a cover letter along with their resume for consideration.
Note: This role necessitates in-office attendance. Hybrid work arrangements may be available depending on specific job responsibilities and in accordance with company policy.
PRIMARY RESPONSIBILITIES:
The individual will ensure adherence to Public Authorities Law, NYS Finance Law, NYS Tax Laws, and ESD Procurement Guidelines.
KEY DUTIES INCLUDE:
- Evaluate and authorize competitive solicitation announcements, RFPs, RFQs, NYS Contract Reporter advertisements, Contract Reporter Exemptions, and Notices to Proceed, ensuring compliance with relevant laws and guidelines.
- Maintain comprehensive procurement records for acquisitions exceeding $50,000.
- Oversee and document the bid opening procedure.
- Review and endorse materials for the Board of Directors to confirm compliance with ESD Procurement Guidelines.
- Examine and approve Commitment Request Packages to ensure alignment with ESD Procurement Guidelines for goods and services over $50,000.
- Compile quarterly and annual procurement reports.
- Support the creation, execution, and oversight of internal controls.
- Collaborate with the Legal Department to revise ESD Procurement Guidelines to incorporate newly mandated compliance requirements.
- Ensure compliance with OSC & NYS Contract Reporter processing and reporting standards.
- Conduct regular procurement training workshops.
- Undertake projects as assigned by the Department Head.
QUALIFICATIONS:
Educational Background: A bachelor's degree in Business Administration, Accounting, Economics, or Finance is preferred. An associate degree with a minimum of 5 years of relevant experience will also be considered; or an equivalent combination of experience and education that demonstrates comparable knowledge, skills, and abilities. Experience in the public sector is advantageous.
Experience Required: 3-5+ years in the procurement sector, with supervisory experience being beneficial.
Required Knowledge: Familiarity with public sector procurement practices, policies, procedures, and internal controls is essential. Strong written and verbal communication skills are a must.
