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Senior Administrative Coordinator

2 months ago

New York, New York, United States Guy Carpenter Full time

Job Summary

We are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Guy Carpenter. As a key member of our administrative team, you will be responsible for providing exceptional support to our senior executives and colleagues, ensuring seamless travel arrangements and expense reporting.

Key Responsibilities

  • Travel Arrangements
    • Arrange travel accommodations and prepare itineraries for senior executives and colleagues
    • Coordinate travel with clients and other stakeholders for group travel events
    • Compile travel-related documents as needed
    • Arrange and facilitate meetings, teleconferences, and prepare agendas
  • Expense Reporting
    • Prepare and submit expense reports in accordance with company policies
    • Assist in securing missing receipts when necessary
    • Submit expense reports through the expense system in a timely manner
  • Administrative Support
    • Manage calendars for senior executives
    • Compose and keep records of standard correspondence
    • Communicate and coordinate with various stakeholders as needed

Requirements

  • High school diploma or equivalent required; bachelor's degree preferred
  • 5+ years of relevant administrative experience, including travel arrangement and expense reporting
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other productivity software

What We Offer

  • A dynamic and supportive work environment
  • Opportunities for professional growth and development
  • A competitive salary and benefits package
  • A collaborative and inclusive team culture

About Guy Carpenter

Guy Carpenter is a leading global risk and reinsurance specialist with over 3,100 professionals in over 60 offices worldwide. We deliver a powerful combination of broking expertise, trusted strategic advisory services, and industry-leading analytics to help clients adapt to emerging opportunities and achieve profitable growth.