Human Resources Specialist

4 days ago

Seattle, Washington, United States Northwood Advisors Full time
About KPFF

KPFF is a multi-office, multi-discipline engineering firm committed to Excellence, Trust, Relationships, Stability, and Passion. With over 60 years of experience, we provide creative solutions for diverse projects, scales, and industries.

Job Overview

We are seeking an experienced Human Resources Specialist to join our team in Seattle. As an HR Generalist, you will play a crucial role in enhancing HR and benefits processes, driving continuous improvement initiatives that directly impact our employee experience and organizational success.

You will excel by taking initiative and ensuring projects are completed successfully. Your love of research, organizing systems, and educating others will be vital as you navigate the changing compliance landscape.

Responsibilities
  • Compliance and HRIS: Monitor and research federal and state regulations that impact KPFF policies and develop comprehensive HR compliance resources. Lead and coordinate annual compliance activities, including KPFF's Affirmative Action Plan, EEO filings, and other required federal and state reports, ensuring accuracy and timely submission.
  • Work with local offices and Talent Acquisition team to maintain job descriptions that comply with federal and/or state requirements. Provide support for KPFF's HRIS, testing and implementing new features and leveraging data to inform HR strategy.
  • Create customized reports in the Paycom HRIS and PowerBI in support of people initiatives. Coordinate annual salary and benefits surveys, collaborating with local offices as needed.
Benefits and Leave Administration
  • Collaborate with the Leaves Specialist to ensure the seamless administration of KPFF's Leaves of Absence programs, providing expert guidance and support to managers and employees.
  • Respond to benefits inquiries and approve enrollments in Paycom HRIS, ensuring the accuracy of employee information. Contribute to annual Open Enrollment and the design of materials to enhance understanding of the KPFF's benefits package.
  • Conduct ongoing audits of benefit plan deductions. Process, audit, and reconcile monthly and quarterly billing for benefit providers.
  • Build strong relationships by working with employees and managers to resolve benefits-related questions.
Collaboration and Communication
  • Collaborate with the Benefits and Payroll teams regarding compliance and updates to the Paycom HRIS. Foster teamwork with other internal General & Administrative (G&A) teams.
  • Participate in ongoing professional development. Ensure thorough and up-to-date documentation of all compliance processes, offering training and resources to empower stakeholders and promote a proactive approach to compliance at KPFF.
Requirements
  • 5 - 7 years of experience supporting a variety of HR processes.
  • Bachelor's degree in Human Resources, Business, or related field.
  • Experience with HRIS platform (Paycom experience is a plus).
  • Proficient in Excel, PowerPoint, and Word for data analysis and communication.
  • Demonstrated ability to take initiative without close supervision, identify opportunities for process improvement, and implement effective solutions.
  • Proven track record of completing projects and tasks with high accuracy and attention to detail, ensuring all aspects are thoroughly addressed and deadlines are consistently met.
  • Strong ability to work well with various stakeholders, fostering positive relationships and effective collaboration.
  • Exceptional organizational skills to manage multiple projects and tasks simultaneously while maintaining high quality.
  • Proactively solve problems, leveraging strong attention to detail and analytical skills.
  • Uphold professionalism consistently by handling sensitive information with discretion and integrity.

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